Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: procurement@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement For The Provision Of Revenues & Benefits And Associated Services
Reference number: RCT/BS/S327
II.1.2) Main CPV code
75310000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking a Service Delivery Partner to create a scalable ‘centre of excellence’ based within Rhondda Cynon Taf, and initially centred around Revenues and Benefits Services.
The Council would emphasise very strongly that it is intended to establish a centre of excellence to carry out first, the "core" Revenues and Benefits service, and then to potentially expand and take on both similar and new areas of work from both the Council and any of the other Participating Authorities in Wales.
Therefore Tenderers and those considering participation in this tender process should note that it is the intention to achieve growth through this partnership of both the amount/value of services and the range of services to be provided, and that this is intended to be a dynamic and growing partnership.
II.1.5) Estimated total value
Value excluding VAT:
937 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
75310000
66170000
32423000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
The procurement is structured to appoint a Strategic Service Delivery Partner to create a scalable ‘centre of excellence’ based within Rhondda Cynon Taf, and initially centred around Revenues and Benefits Services.
The Council may at a future point wish to consider transferring other services (“Additional Services”) into the partnership. These services could include (but are not limited to):
- Customer Contact
- ICT Support
- Transactional / Support type services (e.g. financial, employment, resources)
Therefore Tenderers and those considering participation in this tender process should note that it is the intention to achieve growth through this partnership of both the amount/value of services and the range of services to be provided, and that this is intended to be a dynamic and growing partnership.
The Framework Agreement will be open to all Local Authorities in Wales, including Welsh Government (together referred to as "Participating Authorities") as detailed in the Contract Notice.
Specific Contracts (Deployment Orders) can be entered into for up to a maximum of 15 years.
Participating Authorities may call off for up to 2 separate arrangements during the 10 year framework duration.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
937 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
A single Tenderer to be awarded on to the Framework Agreement
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The services are subject to regulations 74-76 of the Public Contracts Regulations 2015, known as “Light Touch Regime”. Therefore the Council is not obliged to comply with the full extent of the Regulations, only those parts which apply to the Light Touch Regime. The Council is voluntarily running this procurement exercise using a similar process to the Competitive Procedure With Negotiation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: whilst the term "framework" is used to describe this contractual arrangement, it is not intended to be a framework agreement as defined by the Public Contracts Regulations 2015 and the provisions of Regulation 33 should not be taken to apply.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/12/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The services are subject to regulations 74-76 of the Public Contracts Regulations 2015 (under chapter 3 for social and other specific services), known as “Light Touch Regime”. Therefore the Council is not obliged to comply with the full extent of the Regulations, only those parts which apply to the Light Touch Regime. The Council is voluntarily running this procurement exercise using a similar process to the Competitive Procedure With Negotiation (CPWN) under the 2015 Regulations, but without being bound fully by those parts of the 2015 Regulations which apply to the CPWN, and you are deemed to understand fully the processes that the Council is required to follow under relevant European and UK legislation. Furthermore, whilst the term "framework" is used to describe this contractual arrangement, it is not intended to be a framework agreement as defined by the Public Contracts Regulations 2015 and the provisions of Regulation 33 should not be taken to apply.
The first call off / deployment order placed by RCTCBC will be awarded simultaneously to the framework, and will be for an approximate value of 2.35M GBP per annum for the core services of Revenues and Benefits.
The remainder of the value is the estimated contract value for call-offs by other authorities and is not guaranteed.
Tenderers are advised that TUPE shall apply to this tender.
All communication for this tender will be conducted via the eTenderWales portal. Project code 40100
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=86757
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
please see tender document
(WA Ref:86757)
VI.4) Procedures for review
VI.4.1) Review body
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
Internet address(es)
URL: http://www.rctcbc.gov.uk/
VI.5) Date of dispatch of this notice
09/11/2018