Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824706192
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: https://supplierlive.proactisp2p.com/Account/Login
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Car Park Cash Collection for Denbighshire and Conwy Councils
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
Providers to supply Cash Collection and Processing Services for car park, and on-street, pay and display machines.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
246 303.90
GBP/ Highest offer:
478 260.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
60000000
66112000
66110000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Denbighshire County Council and Conwy County Borough Council, are seeking to appoint service providers to supply Cash Collection and Processing Services for car park, and on-street, pay and display machines.
In Denbighshire there are presently 87 pay and display machines. 68 of them are located off-street spread across 47 car parks and the remaining 19 are located on-street along Rhyl Promenade.
In Conwy there are presently 74 pay and display machines. 29 of them are located across 25 car parks and the remaining 45 are located along the Promenades in Colwyn Bay and Llandudno.
Denbighshire County Council and Conwy County Borough Council are hereafter referred to as the “Customers”. The Customers’ aim is to put in place a comprehensive and flexible service, which aims to optimise collections, comply with legislative requirements and minimise all risks associated with the services.
The agreement will commence 2019.
This procurement process is for the tender and award of a new Framework Agreement, (hereafter known as “The Agreement”) is for the supply of Cash Collection services to Denbighshire County Council & Conwy County Borough Council.
The procurement exercise is being conducted by Denbighshire County Council on behalf of itself and Conwy County Borough Council and will be undertaken via the Proactis S2C e-Tendering system.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30%
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 160-394694
Section V: Award of contract
Contract No: Car Park Cash Collection for Denbighshire and Conwy Councils
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/11/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SECURITY PLUS LTD
Tolerant House , Bellringer Rd
UTTOXETER
ST4 8GZ
UK
Telephone: +44 1889568268
Fax: +44 1889561163
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
246 303.90
GBP
/ Highest offer:
478 260.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
5.1
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
5.1
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are
accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity
(WA Ref:97138)
VI.4) Procedures for review
VI.4.1) Review body
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824706192
Internet address(es)
URL: www.denbighshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Supreme Court
The Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
07/11/2019