Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679213
E-mail: procurement@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Food Distribution and Supply
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Food Distribution and Supply to Gwynedd Council, Isle of Anglesey County Council and Byw’n Iach Cyf
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is to establish a framework for the supply and distribution of food to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
Contract Overview
1. In total these contracts will require the supply and delivery of food products to approximately 120 sites across Gwynedd and Anglesey for a period of 3 years (with the possibility of a one-year extension) with an estimated annual value of 2,300,000 GBP.
2. These contracts will be split into 6 main categories:- Grocery Provision, Frozen Foods, Frozen Meat, Fruit and Vegetables, Bread, and Milk. The bread, milk and frozen meat lots will then be split into 6 geographical areas with the remaining categories split into 4.
3. Suppliers will be expected to comply with UK food safety and quality standards and look to establish a sustainable supply chain.
II.1.5) Estimated total value
Value excluding VAT:
9 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Grocery and Provisions
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of grocery products to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Possible one year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Frozen Foods
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of frozen food to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Possible one year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fresh Fruit and Vegetables
II.2.2) Additional CPV code(s)
15000000
03220000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of Fresh Fruit and Vegetablesto Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Possible one year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Frozen Meat
II.2.2) Additional CPV code(s)
15000000
15110000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of Frozen Meat to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Possible one year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Fresh Bread
II.2.2) Additional CPV code(s)
15000000
15811100
15811000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of fresh bread to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Possible one year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Fresh Milk
II.2.2) Additional CPV code(s)
15000000
15511000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of fresh milk to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Possible one year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/12/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2023
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=97280
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderes will be expected to state what community benefits they will offer as part of their tender response. These will then be agreed with the buyer if successful.
(WA Ref:97280)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679213
Internet address(es)
URL: www.gwynedd.llyw.cymru
VI.5) Date of dispatch of this notice
13/11/2019