Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: sellwhl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Domestic Abuse Service - Victim/Survivor Service
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council (CCBC) Social Services and Caerphilly Families First are looking to commission a provider to undertake Domestic Abuse Services for children and their families living within the CCBC Council area affected by Domestic Abuse.
II.1.5) Estimated total value
Value excluding VAT:
1 182 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85300000
98000000
85100000
85140000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Within the boundaries of Caerphilly
II.2.4) Description of the procurement
This contract shall support victims/survivors of domestic abuse and the Service Provider will be expected to tailor and amend their service to meet the needs of the individuals being referred into the service. This is a joint service between Caerphilly Children’s Services and Families First.
Individuals will be worked with in relation to their specific needs but also in relation to their relationship needs within the family unit. For example, children and parents may work together at times to understand and address the effects of domestic abuse on their relationship and help parents/carers to support their children in their recovery.
The purpose of offering support to those who have suffered domestic abuse is to:
Provide a safe space for individuals to explore feelings and find the best strategies to deal with their experiences and rebuild their lives
Increase the safety of parents and children through assessment, safety planning and access to specialist services
Reduce the risk of harm by empowering parents to make good decisions for the benefit of themselves and their children, based on improved knowledge and understanding
Break the cycle of abuse by increasing understanding of healthy relationships and behaviour in comparison to coercive and abusive behaviour
The procurement process for this arrangement shall follow a two-stage, Open Procedure. Candidates will be required to pass the selection stage response before the Award Stage will be considered.
Selection Stage - Stage One - This stage shall consist of pass / fail and scored questions. Bidders must pass all pass / fail questions and achieve a score of 6 or above for any scored questions in the Selection Stage to proceed to the Award stage of the evaluation process.
Award Stage - Stage Two All Organisations that successfully pass all elements of the selection stage will progress on to the Award Stage. This stage will be evaluated using the Most Economically Advantageous Tender (MEAT) criterion, structured as Price 20%/Quality 80%
The Quality criteria will be divided into categories consisting of the following sub criteria and weightings:
Tender response 40%
Interview 30%
Presentation 10%
Full details of the tender specification and tender process can be found n the ITT
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This contract is subject to TUPE
The contract period of this contract is from the 1 April 2020 - 31 March 2024 with the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
This project is partially funded by External Grant Funding granted on a separate yearly basis, and will be reviewed on an annual basis. Full details are in the ITT and Terms and conditions
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.
Therefore, companies are invited to follow the directions below to register on the system:
1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.
Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=97468.
(WA Ref:97468)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
19/11/2019