CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Provision of a Country Parks Energy Project (Phase 3)

2.2

Description of the goods or services required

The Building Consultancy department of Caerphilly County Borough Council are seeking tender responses for a suitably qualified contractor to design, supply and install 7kW Electric Vehicle (EV) Chargers at 2 no establishments within the Authority.

The works required consist of the nominated contractor undertaking all required surveys (including excavation works), carrying out the design, supply and installation of the 7kW Electric Vehicle (EV) Chargers at each site.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=97660.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The design, supply and installation of the Electrical Vehicle (EV) Chargers are required in the following establishments within Caerphilly CBC:

Cwmcarn Forest Drive Visitor Centre, Forest Drive, Cwmcarn, Crosskeys, NP11 7FA

Parc Cwm Darren Visitor Centre, Deri, Bargoed, CF81 9NR

Please note that Caerphilly CBC reserves the right to add further sites if required.

The evaluation of the tender process will be undertaken utilising the lowest cost to specification methodology.

Further details regarding the work required can be found in the Invitation to Tender document on the Proactis Plaza e-tendering system.

Suppliers are advised to arrange a site visit at the sites specified to fully ascertain and understand the Council's requirement for this procurement.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders shall note that information must be submitted as part of their bid evidencing that they hold either one of the following accreditations:

National Inspection Council for Electrical Installation Contracting (NICEIC)

Electrical Contractors Association (ECA)

National Association of Professional Inspectors and Testers (NAPIT)

Bidders shall note that failure to evidence that they hold the above accreditations will mean their tender submission being rejected and not evaluated.

Bidders must submit copies of the current Public and Employers Liability insurance certificates (minimum cover £10 million pounds each policy) within their tender submission.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Building Consultancy Ref: 4730

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The tender process will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:97660)

Relates to the following project/programme financed by EU Community Funds: The procurement is grant funded and undertaken in accordance with the terms and conditions of the Welsh European Funding Office.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice