Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: sellwhl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Delivery of Childcare
Reference number: CCBC/PS1843/19/HS
II.1.2) Main CPV code
80100000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly CBC (Council) has established an arrangement to deliver Childcare places, within the non-maintained sector. For the purpose of this arrangement, the term ‘childcare provision’ will be used for the non-maintained sector including Playgroups, Cylchoedd Meithrin, Day Nurseries, Childminders, Out of School provision in both Welsh medium and English medium, including Wrap around, before and after school and Holiday provision. In line with the original terms and conditions of the arrangement the Council has re opened the arrangement and awarded an additional five (5)providers to the arrangement over the four lots:-
Lot 1 – Early Years Education
Lot 2– Flying Start childcare
Lot 3– Social Services Childcare Placements
Lot 4- Assisted and Supported Places
The overarching contract period for the arrangement is from the 1 April 2018 - 31 March 2021 with the option to extend for up to a further period of twenty four (24) months
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Early Years Education
II.2.2) Additional CPV code(s)
80100000
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of CCBC
II.2.4) Description of the procurement
In accordance with Welsh Government guidance, Caerphilly County Borough Council offers every child, whose parent want it, a free part-time early years education place within an approved setting, from the term following their third birthday.
An approved setting could be a ‘maintained’ setting, i.e. a nursery class in a school, or a ‘non-maintained’ setting, which could be an English or Welsh medium playgroup, a private day nursery or a childminder who is part of a quality assured childminding system. All non-maintained settings must be named in the Council’s Early Years Plan, and must therefore be registered with the Councils Early Years Service to offer Early Years Education. This service is funded by the Welsh Government.
Settings are to provide a minimum of 10 hours of education provision over 4 - 5 days per week, for 26 weeks a year (Spring and Summer Terms), for no more than one session per day in respect of any one child.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Flying Start
II.2.2) Additional CPV code(s)
80100000
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of CCBC
II.2.4) Description of the procurement
The purpose of the Flying Start programme is to support families to give children the best start in life; offer improved child opportunities through high quality registered childcare and universal parenting support programmes, such as, Early Language Development; and improve engagement of families with Flying Start opportunities by offering local services based within Flying Start communities. The Flying Start programme is Welsh Government funded.
The Flying Start childcare provision will be provided for children who live in the Flying Start postcode catchment areas from the term after their second birthday until the term of their third birthday, to enable smooth transition into their rising 3 place in Early Years Education.
Welsh Government Flying Start Guidance states that Childcare is required to run 5 days for 2.5 hours a day for 39 weeks a year (term time) with some Council and setting discretion for flexibility where parents are attending training or working. Settings should be able to offer some flexibility for no more than 2 sessions per day, but this arrangement is exceptional and must be agreed by the Council in advance of the offer being made to the family. Any arrangements made without prior Council approval of placement, will be the responsibility of the setting to finance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Social Services Placements
II.2.2) Additional CPV code(s)
80100000
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The Council’s Children’s Social Services Division safeguard and promote the welfare of vulnerable children and young people supporting access to preventative services and interventions for children on the Child Protection Register and children with disabilities/additional needs under the Social Services and Wellbeing Act 2014.
The Children’s Social Services Childcare Placements will be provided for children and young people between the ages of 0 and 18, who have been appropriately assessed.
Childcare placements supported under this arrangement will take place in the Child-minder's home or within a Childcare setting, not in the child’s home. Placements made by Children’s Social Services with a childcare provider may be short term, from 2 hours to 23 hours, on regular or irregular days and may include overnight stays and may take place at weekends. No placement may extend beyond 23 hours of continuous care. Social Services placements may be required at short notice. Child-minders will be required to be available for all days and times the service is operational where it is reasonably practical. Full details are in the tender specification.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Assisted and Supported Places
II.2.2) Additional CPV code(s)
80100000
80110000
85312110
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
within the boundaries of CCBC
II.2.4) Description of the procurement
The Early Years Service area of the Council operates an Assisted Places Scheme where children who have emerging or already identified additional needs are referred for a 10-week placement into a childcare setting. The purpose of the scheme is to support the improvement in the welfare or quality of life of the child by providing access to quality childcare placements to support a child’s development and to address a child’s needs.
An additional element of Lot 4 is the Supported Places Scheme. Community based childcare settings can be funded to employ an extra member of staff to support children who require additional support in order to attend. The Funding will be part of the Assisted Places Scheme identified by a multi agency team of professionals including Education Psychology, i.e. ISCAN. Children accessing this scheme will not necessarily be accessing an Assisted Place, but will have to be observed and assessed by Council officers to determine the need and level of support required.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
As advertised in the contract notice and ITT
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 129-317445
Section V: Award of contract
Lot No: 1
Title: Early Years Education
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/11/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
machen village hall playgroup
The Crescent, Machen
Caerphilly
CF838ND
UK
Telephone: +44 1495226716
NUTS: UKL16
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Pro Care & Support Services Ltd
Imperial Buildings, Bridge Street
Abercarn
NP114SB
UK
Telephone: +44 7943094423
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 97 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Flying Start
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/11/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Pixies aberbargoed
Moriah house, Bedwellty road
Caerphilly
Cf819ba
UK
Telephone: +44 1443829460
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
machen village hall playgroup
The Crescent, Machen
Caerphilly
CF838ND
UK
Telephone: +44 1495226716
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cefn Fforest Rising Stars Childcare ltd
Cefn Fforest Avenue, Cefn Fforest
Blackwood
NP123JX
UK
Telephone: +44 7931357267
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Flowering Shrubs Nursery Ltd
334 Cyncoed Road, Cyncoed
Cardiff
CF236RZ
UK
Telephone: +44 7815204202
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pro Care & Support Services Ltd
Imperial Buildings, Bridge Street
Abercarn
NP114SB
UK
Telephone: +44 7943094423
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 330 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Social Services Placements
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/11/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
machen village hall playgroup
The Crescent, Machen
Caerphilly
CF838ND
UK
Telephone: +44 1495226716
NUTS: UKL16
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 36 400.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Assisted and Supported Places
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/11/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
machen village hall playgroup
The Crescent, Machen
Caerphilly
CF838ND
UK
Telephone: +44 1495226716
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cefn Fforest Rising Stars Childcare ltd
Cefn Fforest Avenue, Cefn Fforest
Blackwood
NP123JX
UK
Telephone: +44 7931357267
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Flowering Shrubs Nursery Ltd
334 Cyncoed Road, Cyncoed
Cardiff
CF236RZ
UK
Telephone: +44 7815204202
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pro Care & Support Services Ltd
Imperial Buildings, Bridge Street
Abercarn
NP114SB
UK
Telephone: +44 7943094423
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 16 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:97695)
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
26/11/2019