CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Senedd and Police & Crime Commissioner Elections and Household Notification Letters Printing

2.2

Description of the goods or services required

The Senedd and Police and Crime Commissioner Elections will take place on Thursday, 6 May 2021. The election will be based on Parliamentary Constituencies (Aberavon and Neath) and the South Wales West Region for the Senedd Regional Ballot. Tenders are invited from suppliers with experience of election printing to provide poll cards, postal mailers and ballot papers for the Neath Port Talbot Voting Area for these combined elections.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105280

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

This is a one off purchase. There are no lots.

3 Conditions for Participation

3.1

Minimum standards and qualification required

We are looking for a supplier with:

* experience of election printing to provide poll cards, postal mailers and ballot papers,

* relevant experience of producing election stationery and materials for large scale elections in Wales,

* knowledge of electoral legislation relevant to Wales.

* a Quality Management System that is certified by a UKAS-accredited (or national equivalent) third party against ISO 9001 or an equivalent standard.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

NPT-1607

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Suppliers’ Instructions ‘How to Express Interest in this ITT’:

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the ‘Suppliers register here’ link.

- Complete the ‘Organisation Details’ and ‘User Details’ sections.

- Note the username you choose and click ‘save’ when complete.

- You will shortly receive and email with your unique password (please keep this secure).

- Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the ITT.

- Login to the portal with the username / password.

- Click the ‘ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant ITT (itt_77224).

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button on the right-hand side of the screen.

- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)

- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.

3. Responding to the ITT.

- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).

- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.

- There is help available Monday – Friday (8am – 6pm) on: help@bravosolution.co.uk or by telephone on 0800 368 485.

(WA Ref:105280)

5.2

Additional Documentation

5.3

Publication date of this notice