Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: sellwhl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Educated Other Than At School
Reference number: CCBC/PS1996/20/HS
II.1.2) Main CPV code
80200000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly CBC established a framework agreement for the provision of Educated Other than At School in 2016. This framework was tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. The Council is advertising the opportunity for suitable new Providers to apply to join the framework in line with the tender specification and terms and conditions to ensure they continue to provide learners with the opportunity to meet the educational requirements for learners who are EOTAS
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Compulsory school aged mothers pre and post natal/ short term medical conditions
II.2.2) Additional CPV code(s)
80200000
80310000
80340000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the Boundaries of Caerphilly
II.2.4) Description of the procurement
Compulsory school aged mothers who feel unable to attend their usual mainstream educational setting. Learners with short term medical needs necessitating for example recuperation following an operation or a broken limb. Education within EOTAS provision will be time limited. Reintegration will be managed by the Service Provider for each learner.
Full details are contained in the ITT
II.2.6) Estimated value
Value excluding VAT:
15 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum
Lot No: 2
II.2.1) Title
Learners with long term medical conditions with ongoing health support:
II.2.2) Additional CPV code(s)
80200000
80310000
80340000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly
II.2.4) Description of the procurement
Learners where medical advice indicates that alternative provision is required as a medium /long term measure. Medical advice will indicate if the learner can access provision outside of the home environment. Learners may be underachieving but not disengaged from learning generally. Learners within this tier will only remain within EOTAS provision for as long as the medical advice supports the alternative arrangement. For the majority of these learners the EOTAS provision is time limited. Reintegration will be led by the Provider. Full details are contained in the ITT.
II.2.6) Estimated value
Value excluding VAT:
10 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum
Lot No: 3
II.2.1) Title
Learners with Mental Health Needs which impact on their ability to engage in mainstream education
II.2.2) Additional CPV code(s)
80200000
80310000
80340000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
Learners with mental health needs involving Children and Mental Health Service (CAMHS) specialist advice indicates that alternative educational placement is required to support the implementation of both a care and educational plan. Medical advice will indicate whether the learner is able to access provision outside of the home environment. These learners will be experiencing emotional/social and /or behavioural needs. It is anticipated for many of the learners in Tier 3 provision they will be able to have access to reintegration to mainstream school. These learners will be underachieving with some disengagement from learning
II.2.6) Estimated value
Value excluding VAT:
58 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum.
Lot No: 4
II.2.1) Title
Learners who are vulnerable, physically and/or emotionally including a range of behaviours
II.2.2) Additional CPV code(s)
80200000
80310000
80340000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
This group of vulnerable learners may present with withdrawn or challenging behaviour. Learners will be underachieving with moderate disengagement from learning. They may have experienced a number of changes in school placement. There may be identified aspects of self harm and/or substance misuse. They will be known to Social Services as being on the Child Protection Register or as a Child in Need (at some point, maybe historically). They will have been discussed at the inter Agency Forum or the Brighter Futures Panel. Mainstream attendance levels maybe below 60% and they may have a number of days lost to fixed term exclusions. Reintegration to the mainstream setting is less likely but should still be an aspiration for each learner.
II.2.6) Estimated value
Value excluding VAT:
325 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum
Lot No: 5
II.2.1) Title
Learners who are vulnerable, both physically and emotionally with a range of significant challenging behaviours
II.2.2) Additional CPV code(s)
80200000
80310000
80340000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
This group of vulnerable learners will present with withdrawn or challenging behaviour. There will be identified aspects of self harm and substance misuse. There will be underachievement with significant disengagement from learning. They may have experienced a number of school placements. There will be evidence of periodic difficulty coping from their earliest years in school. They will be known to Social Services as being on the Child Protection Register or as a Child in Need (at some point, maybe historically). They will have been discussed at the inter Agency Forum or the Brighter Futures Panel. Mainstream attendance levels maybe below 40% and they may have a number of days lost to fixed term exclusions. Reintegration to the mainstream setting is less likely but should still be an aspiration for each learner
II.2.6) Estimated value
Value excluding VAT:
390 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum
Lot No: 6
II.2.1) Title
Learners with inter relating needs which may result in highly challenging verbal and physically challenging behaviours
II.2.2) Additional CPV code(s)
80200000
80310000
80340000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
These learners present with a range of complex inter relating needs such as challenging behaviour, Autistic Spectrum Continuum (ASC) and a wide range of learning difficulties. Many of these learners may have formally attended Specialist Resource Base (SRB) provision within a mainstream setting. Learners will be underachieving and have chronic levels of disengagement from learning. They will have been in a number of school placements. There is likely to be evidence of long term difficulty coping from their earliest years in school. It is unlikely that these learners will successfully reintegrate to a mainstream setting.
These learners will be known to Social Services and will have been discussed at the Inter Agency Forum or the Brighter Futures Panel
These learners will have high levels of exclusions up to 40 days lost and may be at risk of permanent exclusion
II.2.6) Estimated value
Value excluding VAT:
419 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum
Lot No: 7
II.2.1) Title
Learners with the most significantly challenging behaviour, both physically and verbally to self and others with inter relating complex needs requiring specialist management.
II.2.2) Additional CPV code(s)
80200000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
These learner’s needs are significantly more than those learners placed in Tiers 1-6. They will require specialist interventions in order to reengage them with education. Individual packages of support for curriculum, social and health needs will need to be implemented. The provider will need to engage with the families/carers to assist in the implementation of such packages.
These learners are the most vulnerable with the most severely challenging behaviours exhibited. Learners are likely to have attended specialist provisions within the LA and/or may be returning from secure or residential placement. The severity of their needs is such that there has been limited sustained response to interventions, limited ability to operate independently and increased severity in outbursts of challenging physical and verbal behaviours. There may be a history of offending and extreme risk taking behaviours.
Learners will be significantly underachieving with total disengagement from learning. They will have experienced a number of school placements. There will be systemic evidence of their difficulties in coping from their earliest years in school. The likelihood of any reintegration into more formal education is highly unlikely.
These learners will need highly structured settings to address presenting risks with high levels of supervision in place at all times.
The learners are known to Social Services as being Child Protection or Child in Need (currently or historically), Youth Offending Service s, Police and /or CAMHS services.
II.2.6) Estimated value
Value excluding VAT:
335 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 54
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the total number of months includes any extensions that maybe taken up
The estimated cost provided is per annum
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Caerphilly CBC established a framework agreement for the provision of Educated Other than At School in 2016. This framework was tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. The Council is advertising the opportunity for suitable new Providers to apply to join the framework in line with the tender specification and terms and conditions.
Current Providers to the framework shall remain on the framework agreement, for the provision of Educated Other than At School and confirm if there have been any changes to their original tender application by providing a self-declaration within their response. If there have been any changes, then current providers shall need to provide updated details where appropriate within their application. Failure to provide updated information may result in Providers being removed from the framework agreement.
Full details are in the ITT
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
Justification for any framework agreement duration exceeding 4 years: This framework is being tendered under the Public Contracts Regulation 2015 and EU Regulations, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime
IV.1.11) Main features of the award procedure:
The tender process is a two-stage, Open Tender Procedure. Please see "Additional Information" section for further details. Full details are contained within the ITT
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 248-452098
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Successful Providers must be able to deliver the service provision within the borough of Caerphilly CBC in a suitable venue in line with the terms and conditions of this arrangement.
The procurement process for this arrangement will follow a two-stage, Open Tender Procedure as follows:-
Stage One - Selection Stage - consists of scored and pass/fail questions that must be completed in full. Failure to complete will result in the submission being rejected.
Candidates are required to pass all pass/fail questions. Any candidate that receives a fail based on the scoring methodology, will be eliminated from the process at the point where the fail occurs.
All Scored questions shall be scored out a maximum of 10 marks per question as per the scoring methodology. The top 5 scoring submissions (more if 5th placed scores are tied) from the selection stage for each lot / Tier 1- 7 will proceed and be considered for the award stage.
Stage Two - Award stage
Quality 70%
Price 30%
The quality criteria shall consist of an assessment of the tender response, presentation and interview and site visit. Full details are in the ITT.
Framework term from the 01 March 2021 - 31 August 2024, with the option to extend for up to a further period of twelve months.
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.
Therefore, companies are invited to follow the directions below to register on the system:
Please see attachments for guidance on accessing the tender documents on the e-tender system and raising a ticket with Proactis
Please note that interviews presentations shall be conducted virtually via TEAMS.
Full details of this arrangement can be found in the ITT
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=105491.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
This question shall not be scored however is a mandatory question that must be answered by all providers tendering.
(WA Ref:105491)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/11/2020