Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of South Wales
Procurement Manager, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Tina Struebig
Telephone: +44 1443482383
E-mail: procurement@southwales.ac.uk
Fax: +44 1443482384
NUTS: UKL15
Internet address(es)
Main address: www.southwales.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Door Maintenance & Modification Repair Works
Reference number: 1677
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract comprises the reactive maintenance and minor works modifications of Fire doors and accessories and scheduled in additional documents to this notice.
At times, the contractor may further be requested to carry out alterations to Fire doors and associated accessories as required by the university.
The contractor shall also have the ability to carry out ad-hoc works
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44220000
44221000
44221220
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Pontypridd, Cardiff, Newport, Port Talbot
II.2.4) Description of the procurement
This contract comprises the reactive maintenance and minor works modifications of Fire doors and accessories and scheduled in additional documents to this notice.
At times, the contractor may further be requested to carry out alterations to Fire doors and associated accessories as required by the university.
The contractor shall also have the ability to carry out ad-hoc works.
The scope of works includes, but is not limited to:
Supply and fit Fire doors and accessories as detailed in this specification, to include: supply of FD30 and FD60 fire doors,
Reactive maintenance, including replacements of fire door components (e,g. hinges, kick/push plates, handles, intumescent seals)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract shall initially be for three years. There will be periodic reviews of resources, services delivery and quality. On successful completion of this period, the University may, at its discretion, re-negotiate the contract for a further period of a year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/12/2020
Local time: 12:30
Place:
Via Sell2Wales Postbox
Information about authorised persons and opening procedure:
Registered Sell2wales user for the University of South Wales
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tender Submissions
Your tender submission must be uploaded to the Sell2Wales portal Postbox.
All enquiries in relation to this tender opportunity can be submitted via the Q & A function attached to the notice on the Sell2Wales portal. They will then be answered and uploaded to the Q & A function for transparency
All communication is to be conducted in the portal.
Your submission must be received by the closing time and date of midday, Monday 21st December 2020
You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted or considered.
Please see the guidance document on Sell2wales for details of how to use the Postbox function.
Award Criteria
The Contract will be awarded to the most economically advantageous tender applying the assessment criteria as shown in the tender assessment.
The University reserves the right not to accept the lowest or any tender and the right is further reserved to accept
the whole or part of any tender.
Site Visits
Site visits can be arranged by contacting Martyn Parsons, Maintenance Officer at martyn.parsons@southwales.ac.uk
Please note that due to the current restrictions in place around Covid-19 all site visits must be preceded by the
submission of RAMS and approved by USW in advance.
Community Benefits
Community Benefits will apply to this contract and you are encouraged to consider what social value benefits you may be able to offer. See Community Benefits below.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=105909.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits in the procurement context are about ensuring that wider social, economic and environmental issues are taken into account when tendering contracts, to maximise the investment as widely as possible. The University is committed to delivering Community Benefits through its sourcing activity.
Community Benefits are a non-Core requirement and will not be evaluated as part of the Tender.
Upon award the successful Bidder(s) will be expected to work with the University to maximise the Community Benefits delivered through this contract. This will include, but is not limited to:
Successful Bidder(s) will be encouraged to secure other positive outcomes that would benefit the University and the community they operate within for example:
- Sponsoring student projects or competitions
- Student placements / internships
- Scholarships
- Guest Speaker slots / lectures
When submitting your tender you will need to submit a plan separate to the tender proposal detailing how you would anticipate delivering any benefits through this contract.
(WA Ref:105909)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
19/11/2020