CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Retail Capacity Study - 2nd Replacement Local Development Plan

2.2

Description of the goods or services required

With respect to its emerging 2nd Replacement Local Development Plan, the Council seeks to appoint a suitably qualified consultant to undertake a retail capacity study in order to inform the evidence base. It is envisaged that demonstrable understanding and experience will be required in the areas of: retail planning policy, particularly in a Welsh context; quantitative and qualitative need assessment; and the implications for town centres of current and forecast retail trends, as well as other, related town centre uses.

The study should incorporate the following elements:

- A ‘health check’ of the County Borough’s town and retail centres, based on robust evidence (including data relating to the hierarchy of centres in a UK/South East Wales context);

- A quantitative retail need assessment covering the plan period (2020-2035);

- An assessment or judgement of qualitative need for new retail floorspace;

- Assessments of the potential for other town centre uses (e.g. commercial leisure, A3 uses, public services) within the context of Future Wales’ ‘town centre first’ policy;

- Implications for the County Borough’s town centres in terms of floorspace projections, the hierarchy of centres and town centre boundaries.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115447.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The general scope and requirements of the study are as set out below:

- Undertake an analysis of key trends with regard to retailing and town centre activity, in order to provide context;

- Consider the up-to-date position in respect of relevant retail and town centre planning policy, particularly with reference to Future Wales, Planning Policy Wales and TAN 4;

- Provide an overview of the County Borough’s town and retail centres in terms of relevant indicators and accompanying data sources, within the context of a UK and South East Wales hierarchy of centres;

- A quantitative retail need assessment for convenience and comparison goods relating to the period of the 2nd Replacement LDP (2020-2035), utilising those data sources as envisaged by TAN 4 (para. 2.1.6 above);

- An assessment or judgement of qualitative need for new retail floorspace, taking account of relevant factors additional to theoretical (quantitative) capacity;

- Assessments of the potential for other town centre uses (e.g. commercial leisure, A3 uses, public services) within the context of Future Wales’ ‘town centre first’ policy;

- Implications for the County Borough’s town centres in terms of floorspace projections, the hierarchy of centres and town centre boundaries;

- Policy recommendations in respect of the sequential approach to retail as contained in PPW, and additional town centre uses as advanced by Future Wales.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As stipulated in the procurement documents

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2164/21/RW (RQST13405)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS

BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your

interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal and attached to this Notice detailing how to use the Proactis Plaza system.

If you require assistance please contact Jemma Ford. 01443 863163; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161.

Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.

(WA Ref:115447)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be required to submit a statement confirming how they will support the Council in achieving their objectives with regards to the Wellbeing of Future Generations (Wales) Act 2015. This could include social value benefits such as local supply chains, community initiatives etc.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice