Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: hayley.richards3@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Anesthetics Rota System
Reference number: CAV-STA (22-23) 144
II.1.2) Main CPV code
72220000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
145 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72220000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff and Vale University Health Board
II.2.4) Description of the procurement
NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Cardiff and Vale Health Board’s current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-002408
Section V: Award of contract
Contract No: CAV-STA (22-23) 144
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/04/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rotamap Ltd.
3 Tottenham Street
London
W1T2AF
UK
Telephone: +44 2076311555
E-mail: luke@rotamap.net
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 145 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. All documents to be priced (where applicable) in sterling and all payments made in sterling.
4. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
5. Prospective suppliers should note that NHS Shared Services Partnership -Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.
(WA Ref:136352)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/11/2023