Summary
- OCID:
- ocds-h6vhtk-055de6
- Published by:
- Carmarthenshire County Council
- Authority ID:
- AA0281
- Publication date:
- 17 November 2025
- Deadline date:
- -
- Notice type:
- UK7
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
THIS IS NOT A TENDER OPPORTUNITY Carmarthenshire County Council have established a framework to deliver its Period Dignity Programme to communities and schools across the region. The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in Carmarthenshire local authority area in the most practical and dignified way possible. The framework will cover the supply and distribution of period products for community and school settings. It will also cover a Period Dignity Home Pack service within secondary schools. This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding. In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.
Full notice text
Scope
Procurement description
THIS IS NOT A TENDER OPPORTUNITY Carmarthenshire County Council have established a framework to deliver its Period Dignity Programme to communities and schools across the region. The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in Carmarthenshire local authority area in the most practical and dignified way possible. The framework will cover the supply and distribution of period products for community and school settings. It will also cover a Period Dignity Home Pack service within secondary schools. This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding. In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.
Is a framework being established?
Yes
Contracting authority
Carmarthenshire County Council
Identification register:
Address 1: County Hall
Town/City: Carmarthen
Postcode: SA31 1JP
Country: United Kingdom
Website: https://www.carmarthenshire.gov.uk
Public Procurement Organisation Number: PTVL-7854-TMRZ
Email: HaLDavies@carmarthenshire.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Supplier
Newhall Janitorial Ltd
Identification register:
Address 1: Holden Road
Town/City: Cardiff
Postcode: CF11 8BS
Country: United Kingdom
Public Procurement Organisation Number: PLYM-7734-NXZN
Email: stuart@newhall.co.uk
Type:
Eco Hygiene Care Ltd
Identification register:
Address 1: 10 Victoria Street
Town/City: Bristol
Postcode: BS1 6BN
Country: United Kingdom
Public Procurement Organisation Number: PNVX-5139-DYLL
Email: richard@graceandgreen.co
Type:
Procedure
Procedure type
Open procedure
Trade agreements
Government Procurement Agreement (GPA)
Framework
Percentage fee charged to suppliers
0%
Award method when using the framework
Without reopening competition
Framework operation description
As per invitation to tender
Contract
Lot 1 Supply and Distribution of Period Products
ID: 1
Is the total value above threshold?
Above threshold
Date the contract will be signed (estimated)
12 November 2025, 00:00AM
Contract dates (estimated)
12 November 2025, 00:00AM to 11 November 2026, 23:59PM
Extension end date (if all the extensions are used): 11 November 2029
Can this contract be extended?: Yes
Renewal description:
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.
Does this contract include options?: Yes
Options description:
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.
Lot 2 Home Packs Delivery Service
ID: 2
Is the total value above threshold?
Above threshold
Date the contract will be signed (estimated)
12 November 2025, 00:00AM
Contract dates (estimated)
12 November 2025, 00:00AM to 11 November 2026, 23:59PM
Extension end date (if all the extensions are used): 11 November 2029
Can this contract be extended?: Yes
Renewal description:
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.
Does this contract include options?: Yes
Options description:
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.
Lots
Divided into 2 lots
Lot number: 1
Status: Complete
Lot number: 2
Status: Complete
Documents
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1014 |
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion) |
Document family
|
Notice details
|
- Publication date:
- 11 July 2025
- Deadline date:
- 09 August 2025 23:59
- Notice type:
- UK2
- Version:
- 1
- Authority name:
- Carmarthenshire County Council
|
- Publication date:
- 19 September 2025
- Deadline date:
- 21 October 2025 14:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Carmarthenshire County Council
|
- Publication date:
- 31 October 2025
- Deadline date:
- Notice type:
- UK6
- Version:
- 1
- Authority name:
- Carmarthenshire County Council
|
- Publication date:
- 17 November 2025
- Deadline date:
- Notice type:
- UK7
- Version:
- 1
- Authority name:
- Carmarthenshire County Council
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a