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Cymraeg

UK6

Finance System Cloud Migration

  • First published: 28 November 2025
  • Last modified: 28 November 2025
  • Version: 1

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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-05e90e
Published by:
Cardiff Metropolitan University
Authority ID:
AA0259
Publication date:
28 November 2025
Deadline date:
-
Notice type:
UK6
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

In October 2023, Unit4 announced the end-of-life for on-premise support with effect from 31 December 2024 for all its customers globally as part of its Software as a Service [SAAS] product strategy. The December 2024 deadline was extended for the University until December 2025 at which point we are required to commit to upgrade and migrate to a fully cloud-based solution by December 2026 or purchase a new ERP/Finance system.

The Unit4 software is core to the financial operations of the University having been originally procured in 1999. It is fully embedded throughout the organisational infrastructure for the management and operation of the University's finances and is currently supported on premise. The announcement to end on-premise support from Unit 4 was completely unforeseeable by the University and as a consequence of this the University does not have enough time to fully procure a brand-new ERP/Finance System and undertake a fully competitive procurement process, test and implement new software from an alternative provider and train the workforce in the timeframes outlined by Unit 4. Changing providers in this timeframe would cause the University immense technical difficulties, introduce new complexities and have additional financial implications.

It is the University’s opinion therefore that a direct award to Unit4 is compliant with the Procurement Act 2023 as outlined in section 41 (5) (d). The justifications for this, are twofold

1) technical difficulties as outlined in Schedule 5 section 7b

2) extreme and unavoidable urgency as outlined in Schedule 5 section 13

Full notice text

Scope

Procurement reference

ITT/25/37

Procurement description

In October 2023, Unit4 announced the end-of-life for on-premise support with effect from 31 December 2024 for all its customers globally as part of its Software as a Service [SAAS] product strategy. The December 2024 deadline was extended for the University until December 2025 at which point we are required to commit to upgrade and migrate to a fully cloud-based solution by December 2026 or purchase a new ERP/Finance system.

The Unit4 software is core to the financial operations of the University having been originally procured in 1999. It is fully embedded throughout the organisational infrastructure for the management and operation of the University's finances and is currently supported on premise. The announcement to end on-premise support from Unit 4 was completely unforeseeable by the University and as a consequence of this the University does not have enough time to fully procure a brand-new ERP/Finance System and undertake a fully competitive procurement process, test and implement new software from an alternative provider and train the workforce in the timeframes outlined by Unit 4. Changing providers in this timeframe would cause the University immense technical difficulties, introduce new complexities and have additional financial implications.

It is the University’s opinion therefore that a direct award to Unit4 is compliant with the Procurement Act 2023 as outlined in section 41 (5) (d). The justifications for this, are twofold

1) technical difficulties as outlined in Schedule 5 section 7b

2) extreme and unavoidable urgency as outlined in Schedule 5 section 13

Contracting authority

Cardiff Metropolitan University

Identification register:

  • GB-PPON

Address 1: Llandaff campus

Town/City: Cardiff

Postcode: CF5 2YB

Country: United Kingdom

Website: http://www.cardiffmet.ac.uk/procurement/

Public Procurement Organisation Number: PPNB-5569-JLHH

Contact name: Andrea Brooksbank

Email: tenders@cardiffmet.ac.uk

Telephone: +44 000000002920417310

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Supplier

Unit4 Business Software Ltd

Identification register:

  • GB-PPON

Address 1: 5 Churchill Place

Town/City: London

Postcode: E14 5HU

Country: United Kingdom

Public Procurement Organisation Number: PVRP-7679-QVJG

Email: bids.UKI@unit4.com

Type:

  • Large

Procedure

Procedure type

Direct award

Contract

Finance System Upgrade and Cloud Migration

ID: 1

Status: Pending

Related lots

1

Date the contract will be signed (estimated)

17 December 2025, 23:59PM

Value

865000 GBP Excluding VAT

1038000 GBP Including VAT

Main category

Goods

CPV classifications

  • 48441000 - Financial analysis software package
  • 48443000 - Accounting software package
  • 48442000 - Financial systems software package
  • 48444000 - Accounting system

Delivery regions

  • UKL2 - East Wales

Is the total value above threshold?

Above threshold

Contract dates (estimated)

01 January 2026, 00:00AM to 31 December 2031, 23:59PM

Suppliers

  • GB-PPON-PVRP-7679-QVJG

Coding

Commodity categories

ID Title Parent category
48443000 Accounting software package Financial analysis and accounting software package
48444000 Accounting system Financial analysis and accounting software package
48441000 Financial analysis software package Financial analysis and accounting software package
48442000 Financial systems software package Financial analysis and accounting software package

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Document family

Notice details
Publication date:
26 November 2025
Deadline date:
Notice type:
UK5
Version:
1
Authority name:
Cardiff Metropolitan University
Publication date:
28 November 2025
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Cardiff Metropolitan University
Publication date:
19 December 2025
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Cardiff Metropolitan University

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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