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Summary

OCID:: ocds-kuma6s-147801
Published by:: Caerphilly County Borough Council
Authority ID:: AA0272
Publication date:: 03 November 2026
Deadline date:: -
Notice type:: 03 Contract Award Notice - Successful Supplier(s)
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Caerphilly County Borough Council have awarded contracts for the Provision of an Asset Management Solution as follows: Lot 2 – Asbestos, Health & Safety, Statutory Maintenance and Fire Lot 4 – Trees Lot 5 – Public Rights of Way CPV: 48000000, 48781000, 48000000, 72212780, 72212781, 48000000, 48781000, 72212780, 72212781, 48000000, 48781000, 72212780, 72212781, 48000000, 48781000, 72212780, 72212781, 77231000, 48781000, 48000000, 72212780, 72212781.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

Contact person: Jessica Thomas

Telephone: +44 1443863161

E-mail: thomaj11@caerphilly.gov.uk

NUTS: UKL16

Internet address(es)

Main address: https://www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution

Reference number: CCBC/PS2706/24/JT

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

Caerphilly County Borough Council have awarded contracts for the Provision of an Asset Management Solution as follows:

Lot 2 – Asbestos, Health & Safety, Statutory Maintenance and Fire

Lot 4 – Trees

Lot 5 – Public Rights of Way

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 586 735.04 GBP

II.2) Description

Lot No: 1

II.2.1) Title

Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)

II.2.2) Additional CPV code(s)

48781000

48000000

72212780

72212781

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

The Council sought bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy. This Lot was not awarded.

II.2.5) Award criteria

Quality criterion: Quality Questions / Weighting: 30

Quality criterion: Demonstration / Weighting: 30

Price / Weighting: 40

II.2.11) Information about options

Options: Yes

Description of options:

The Council reserves the right to add additional requirements to the contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)

II.2.2) Additional CPV code(s)

48000000

48781000

72212780

72212781

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

The Council sought tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire

II.2.5) Award criteria

Quality criterion: Quality Questions / Weighting: 30

Quality criterion: Demonstrations / Weighting: 30

Price / Weighting: 40

II.2.11) Information about options

Options: Yes

Description of options:

The Council reserves the right to include additional requirements in this contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Burials (current system Asset Track, BACASNG)

II.2.2) Additional CPV code(s)

48000000

48781000

72212780

72212781

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

The Council sought tender bids for an asset management solution for Burials. This was not awarded under this tender process.

II.2.5) Award criteria

Quality criterion: Quality Questions / Weighting: 30

Quality criterion: Demonstrations / Weighting: 30

Price / Weighting: 40

II.2.11) Information about options

Options: Yes

Description of options:

The Council reserves the right to add additional requirements to this contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Trees (current system Arbortrack)

II.2.2) Additional CPV code(s)

48000000

48781000

72212780

72212781

77231000

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

The Council sought tender bids for an asset management solution for Trees

II.2.5) Award criteria

Quality criterion: Quality Questions / Weighting: 30

Quality criterion: Demonstrations / Weighting: 30

Price / Weighting: 40

II.2.11) Information about options

Options: Yes

Description of options:

The Council reserves the right to add additional requirements to this contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Public Rights of Way (current system CAMS)

II.2.2) Additional CPV code(s)

48781000

48000000

72212780

72212781

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

The Council sought bids for an asset management solution that covers Public Rights of Way

II.2.5) Award criteria

Quality criterion: Quality Questions / Weighting: 30

Quality criterion: Demonstration / Weighting: 30

Price / Weighting: 40

II.2.11) Information about options

Options: Yes

Description of options:

The Council reserves the right to add additional requirements to the contract.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2025/S 000-003539

Section V: Award of contract

Lot No: 1

Title: Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 2

Title: Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

30/03/2026

V.2.2) Information about tenders

Number of tenders received: 2

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 2

Number of tenders received by electronic means: 2

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

RISKMONITOR LTD

RISKMONITOR LTD, UNIT 10 MAERDY ROAD

FERNDALE

CF434AB

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 257 260.26 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3

Title: Burials (current system Asset Track, BACASNG)

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 4

Title: Trees (current system Arbortrack)

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

30/03/2026

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Causeway Technologies

Comino House

Bourne End

SL85AQ

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 230 452.08 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 5

Title: Public Rights of Way (current system CAMS)

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

30/03/2026

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 1

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

IDOX SOFTWARE LTD

Unit 5, Woking 8, Forsyth Road

Woking

GU215SB

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 109 822.70 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

(WA Ref:163862)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

03/11/2026

Coding

Commodity categories

ID	Title	Parent category
77231000	Forestry management services	Services incidental to forestry
48000000	Software package and information systems	Computer and Related Services
72212781	System management software development services	Programming services of application software
48781000	System management software package	System, storage and content management software package
72212780	System, storage and content management software development services	Programming services of application software

Delivery locations

ID	Description
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
FEB497455: Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution Publication date: 03 February 2025 Deadline date: 05 March 2025 00:00 Notice type: 02 Contract Notice Authority name: Caerphilly County Borough Council
NOV673657: Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution Publication date: 03 November 2026 Notice type: 03 Contract Award Notice - Successful Supplier(s) Authority name: Caerphilly County Borough Council

About the buyer

Main contact:: thomaj11@caerphilly.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution

Contents

Summary

Abstract

Full notice text

Contract award notice

Section I: Contracting entity

I.1) Name and addresses

I.2) Joint procurement

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.1.7) Total value of the procurement

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Section V: Award of contract

V.1 Information on non-award

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting

Section V: Award of contract

V.1 Information on non-award

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting

Section V: Award of contract