Residences Summer Cleaning Framework

Procurement reference

CU.2377.GD

Procurement description

Cardiff University's Residences Services have previously procured the services of Contract Cleaning companies to support with the cleaning of Residences buildings at the end of the academic year, during conference / event period and at the start of the new academic year. The cleaning requirements are particularly challenging due to the environment and often have short turnaround times. We anticipate creating an open framework for this requirement that includes several suppliers to mitigate this risk of service delivery failure and to ensure there are sufficient contractors available to undertake all required works.

Main category

Services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Total value (estimated)

5000000.00 GBP Excluding VAT

6000000.00 GBP Including VAT

Contract dates (estimated)

01 June 2027, 00:00AM to 31 May 2035, 23:59PM

Is a framework being established?

Yes

Cardiff University

Is the total value above threshold?

Above threshold

CPV classifications

• 90911100 - Accommodation cleaning services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 June 2027, 00:00AM

Contract end date (estimated)

31 May 2035, 23:59PM

Engagement process description

Cardiff University is undertaking pre-market engagement to inform the development of a future Accommodation Cleaning Services Framework for University Residences.

The purpose of this exercise is to:

• Understand supplier capacity and capability within the market.

• Explore potential framework and lotting structures.

• Identify opportunities to improve flexibility, responsiveness and service quality.

• Understand emerging innovation, technologies and delivery models.

• Obtain supplier feedback on contractual, operational and commercial considerations.

• Develop a framework that supports the delivery of an excellent student and customer experience.

The information provided will be used for market research purposes only and will assist Cardiff University in shaping its future procurement strategy.

We anticipate this framework being an open framework, with a requirement for the competition to be reopened within the first 3 years of the initial framework award and then at least once every 5 years thereafter. Cardiff University reserves the right to reopen the framework more frequently where considered appropriate.

Cardiff University Residences provides student accommodation across six residential sites comprising approximately 5,500 bedspaces.

The accommodation portfolio is diverse and includes purpose-built student residences, self-contained flats, residential houses and a listed property. Accommodation types include en-suite bedrooms, semi-en-suite accommodation, shared bathroom facilities, studio accommodation and family accommodation.

The residential estate supports undergraduate, postgraduate and visiting students throughout the academic year, together with commercial conference and event activity during vacation periods. As a result, accommodation cleaning services play a critical role in preparing rooms and communal spaces for incoming students, conference guests and other residents.

Suppliers interested in the potential opportunity are encouraged to complete and return the questionnaire via the Universities e-tender portal In-Tend.

https://in-tendhost.co.uk/cardiffuniversity/

Due date

08 December 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

21 January 2027