CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Minor Works, Reactive Repairs and Heathing & Electrical Framework

2.2

Description of the goods or services required

BACKGROUND TO CARTREFI CONWY AND THE FRAMEWORK

Cartrefi Conwy (“the Contracting Authority”) is a Registered Social Landlord (RSL) that was formed in 2008 as part of the stock transfer from Conwy County Borough Council and manages over 3,800 homes.

The Contracting Authority is committed to the growth and improvement of its communities by being creative and dynamic and investing in the future of its tenants and their homes. The Contracting Authority is always striving to meet its pledge of “creating communities to be proud of”.

The Contracting Authority is dedicated to providing a first class service for all of its tenants. It does this by making sure that its rents are affordable, its homes are high quality and its services are efficient and of the highest standards.

The Contracting Authority wishes to select contractors (“the Contractors”), to carry out the works and provide the services (together “the Works”) referenced in the Specification (ROS Volume 1 (d) Specification) and under the terms referenced in the Preliminaries (Volume 1(c) Preliminaries – Form of Contract 2011 (Rev 2 2014)) included in the Contract Documents at Appendix 2.

“The Contracting Authority intends to make the Framework available to Creating Enterprise, a joint venture between Cartrefi Conwy and Crest Co-operative. Creating Enterprise may, therefore, call-off work from successful Contractors as set out in the Framework Agreement.”

This Invitation to Tender (“ITT”) and supporting documentation is designed to ensure that all Bidders are given equal and fair consideration in tendering. It is important therefore that you provide all the information asked for in the format and order specified.

Bidders should read these instructions carefully before completing their Tender. Any failure to comply with the requirements for completion and submission of Tenders may result in the rejection of the Tender. Bidders should therefore acquaint themselves fully with the extent and nature of the Works and the contractual obligations they will undertake under the Contracts Documents. This ITT sets out the tendering conditions. By participating in the tender process the Bidder confirms acceptance of these conditions of tendering.

This Tender has been put together to enable the Contracting Authority to invite suitable organisations to tender by reference to their eligibility, economic and financial standing, professional and technical ability, quality and competitive pricing.

The Framework

The Contracting Authority seeks to procure a framework for the provision of works to repair, maintain and replace the interior and exterior of the property and grounds to include the following:

Lot 1- Minor works and reactive repairs

This lot includes the replacement, maintenance or repair of the following:

- General internal and external communal repairs, maintenance and any associated works

- Fire and communal doors

- Insulation

- TV aerials

- Windows and glazing

- Plastering and joinery

- Handrails, stair and balcony rails

- Communal flooring

- Fire prevention to include smoke or fire alarms

- Decoration

- Clearing gutters

- Repair and maintenance of paths

- Re-rendering, re-pointing or cladding external and pebble-dashed where needed to include boundary walls

- Re-pointing brick work

- Drains

- Other works associated with or similar to works under this lot may also be required

Lot 2- Heating and Electrical

This lot includes the replacement, maintenance or repair of the following:

- Heating systems

- Electrical

- Door entry and CCTV

- Communal Lighting

- Rewires

- Other works

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=36413.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The anitispiated overall size of the contract is up to £4 Million over the 4 years of the contract between the 2 lots. Lot breakdown;

Lot 1- Minor works and reactive repairs - £2 Million

Lot 2- Heating and Electrical - £2 Million

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:36413)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits

Cartrefi Conwy is committed to delivering Community benefits through its Frameworks and in this context sees this as including the following (although not exclusive) list of opportunities: -

1. Supporting local employment and getting people into work;

2. Offering appropriate and accredited training;

3. Providing opportunities and experience for apprentices either directly or through shared apprenticeship schemes;

4. Supporting community improvement projects;

5. Supporting social enterprises;

6. Supporting community based initiatives and activities.

The Bidder is required to outline experience in delivering Community Benefits in relation to the above list over the last three (3) years and how such benefits might be delivered on this Framework.

5.2

Additional Documentation

5.3

Publication date of this notice