Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Contact person: Huw Price
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Network Refresh
Reference number: CU236/GHP
II.1.2) Main CPV code
72700000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff University's is seeking to appoint a suitably experienced and qualified supplier to deliver a new IT Network solution.
The University's current IT network is at the end of its effective life cycle and must be renewed. The IT networkunderpins the majority of CU's operational services and its strategic ventures in areas such as research,education, and innovation.
The University is exploring a 'working partnership' based approach where its appointed supplier will deliver the new IT network; providing an overall design and replacement programme that meets the University's identified current and future needs whilst protecting its investment in technology.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72700000
72222300
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University owned and operated premises.
II.2.4) Description of the procurement
Cardiff University currently envisages that the appointed network supplier will:
Refresh and implement the new network design.
Manage CU's exposure to initial investment in making the ageing network robust.
Deliver a broader backbone to allow for the anticipated increased traffic flow - suitable for growth in both demand and technology
evolution, and incorporating software to link the data centres and other major traffic routes.
Develop state of the art firewalls and intrusion detection capabilities to reduce risk from cyber-attack and remediate unauthorised access;
Enable the use of technologies to exploit big data (particularly, in the context of research), the Internet of Things and the growth of smart
mobile devices
Introduce modern management tools to simplify the management and increase the flexibility, of the network
In addition, the supplier's solution must:
Work in partnership with CU's IT staff to run, operate and develop the network as needs evolve.
Create flexibility to cover exceptionally busy periods or to deal with a business continuity or disaster recovery situation;
Create opportunities to develop the partnership in areas such as bursaries, student innovation collaborations, sponsored courses, internships and
philanthropic partnerships.
Exploit its wider knowledge while safeguarding CU's in-house knowledge
Protect CU's initial investment as far as possible by future-proofing the design of the IT network and the selected technology
Provide options for the use of CAPEX and/or OPEX financial models that reflect CU's financial requirements
Provide CU with several investment options and opportunities within the investment envelope
A variety of solutions could achieve CU's aims and objectives and it therefore intends to undertake a procurement exercise under
competitive dialogue regime to explore the full range of potential solutions that suppliers might propose for delivery of CU's requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
Initial 7 year contract with the option to extend to a for a further 3 years at the sole discretion of Cardiff University.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
As stated in the PQQ document.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/11/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
CY
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The University reserves the right to award the contract in whole or part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP
All documents to be priced in GBP excluding VAT.
II.2.10 Variants - Yes: to the extent permitted (if at all) in the procurement documents.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the descriptive document.
(WA Ref:69920)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
Internet address(es)
URL: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
03/10/2017