Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292791
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Repair and Maintenance of Public Rights of Ways, Parks and Play Areas
Reference number: Proc-17-20
II.1.2) Main CPV code
77313000
II.1.3) Type of contract
Services
II.1.4) Short description
Wrexham County Borough Council (WCBC) is looking to establish a framework agreement to carry out maintenance work on Public Rights of Way, Parks and Play Areas. The framework will be split into the following lots:-
LOT 1 – Public Rights of Way Works.
LOT 2 – Parks and Play Area Works
It is anticipated that no more than 3 contractors will be appointed to LOT 1 and no more than 4 contractors will be appointed to LOT 2. Contractors can bid for and be successful on one or both lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Public Rights of Way Works.
II.2.2) Additional CPV code(s)
44221300
44212383
44221310
45421148
77314000
34928472
34928210
34928410
77314100
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham County Borough
II.2.4) Description of the procurement
The Public Rights of Way section annually installs approximately 100 galvanised gates, 70 signposts 50 stiles and 40 waymarking posts which consist of the majority of the work. Occasionally wooden kissing gates would need installing together with the supply and installation of ditch crossings, handrails and steps. These figures are only approximate and can increase with the addition of grant funding made available to the Authority.
In addition to the general maintenance work 108,000 metres of strimming would need to be carried out in the months of May, July and September averaging approximately 36,000 metres of strimming per month.
In November of each year approximately 25 paths will also need to be cleared of leaf litter.
Approximately 40 footpaths are also inspected every three years with maintenance work carried out where needed.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority shall have the right to extend any individual contracts for the services specified for two (2) further twelve (12) month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Parks and Play Area Works
II.2.2) Additional CPV code(s)
77313000
34928200
14213200
45112723
77314000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham County Borough
II.2.4) Description of the procurement
The Parks and open spaces work is varied and small scale in nature with no typical spend amount in a year.
The works include, but are not limited to:
Repaint existing fence line (steel/metal/wooden fencing)
Install WCBC Bin into concrete pad
Litter pick of open space
Replace/Repair palisade fencing / chain link fencing / wooden fencing (post and rail)
Install cast iron/timber/plastic/metal bench into concrete pad
Restain existing wooden benches
Side off vegetation from overgrown path
Prepare ground and sow wild flower seeds
Re-dust BMX track
Rip up and remove tarmac path
Supply and install boulders
Small welding jobs
Injection stem treatment for Japanese knotweed or similar
Hedge laying ( and working with /instructing volunteers)
Install new water trough
Install Tarmac paths of various lengths
Cut, bale, and remove hay
small scale disability access work, minor tarmacing, kerbing and brickwork
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority shall have the right to extend any individual contracts for the services specified for two (2) further twelve (12) month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed within the tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed within the tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 7
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Register your company on the eTenderwales portal (this is only required once).
Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
Click the “Click here to register” link.
Accept the terms and conditions and click “continue”.
Enter your correct business and user details.
Note the username you chose and click “Save” when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
Login to the portal with the username/password.
Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).
Click on the relevant ITT to access the content.
Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).
Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
email: E-mail: help@bravosolution.co.uk
phone: +44 8003684850 / Fax: +44 2070800480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72258
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
In line with its vision, values and corporate objectives Wrexham County Borough Council aims to contribute to the development of the local economy and maximise community regeneration through its procurement activity. Please refer to the Community Benefits Information Sheet and Community Benefits Method Statement attached to this tender
(WA Ref:72258)
VI.4) Procedures for review
VI.4.1) Review body
Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292791
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum of 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 6 months (and 30 days in certain circumstances).
VI.5) Date of dispatch of this notice
25/10/2017