CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

School and Further Education Sport Survey 2018

2.2

Description of the goods or services required

Sport Wales has conducted surveys of participation in and provision of school sport approximately every two years since 1990. The surveys provide a base of evidence from which to shape sports policy and practice. Up until 2011, this data was collected through two separate surveys administered at different times of the year: the Active Young People Survey and the PE Provision Survey.

In a bid to increase response rates and to report on school sport in a more holistic way the two surveys were brought together in 2011 to create the School Sport Survey.

In 2018, Sport Wales will run the next School and FE Sport Survey.

Sport Wales wishes to commission an agency to undertake the following tasks for the 2018 survey, summarised as follows:

1.Questionnaire development: assist with the design, and set up of six bilingual questionnaires for the 2018 survey;

2.Contact management: manage a contact database of schools and colleges in Wales and send personalised email invitations and reminders to contacts to take part in the survey;

3.Web hosting: provide webhosting service for the six bilingual questionnaires;

4.Real-time monitoring: Provide real-time monitoring of responses that can be accessed by Sport Wales staff and external partners working across Wales;

5.Outputs and reporting requirements: Produce tailored automated reports in PDF or word format of the results for individual schools, FE colleges, local authorities, and larger areas to be agreed, such as educational consortia and health boards, using weighted data;

6.Raw data: Provide Sport Wales with raw data exported for use in SPSS;

7.Customer support: Provide customer support to Sport Wales throughout the process;

8.Technical risk management: Work with Sport Wales to manage potential technical risks within the overall project;

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=72429.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Sport Wales has a business relationship with Cardiff Metropolitan University, which includes the University supporting Sport Wales in its procurement activity. This tender process is managed by Cardiff Metropolitan University on behalf of Sport Wales.

The tender is being conducted electronically via the Cardiff Metropolitan University e-tender site. All bidders will need to be registered on this site to access the tender documents and submit completed tender submissions. When registering on this site, we strongly recommend that you use a generic email address

(such as ‘sales@’ or ‘contact@’) rather than an individual’s email address. This is to help ensure that any and all communication between you and the University is not delayed or mis-directed if the person whose email address is used is away from the workplace for any extended period of time such as leave or sickness.

This e-tender site can be found at: https://in-tendhost.co.uk/cardiffmet/aspx/Home

This e-tender site is hosted by In-Tend. Should you have any queries with the operation of the e-tender site

itself, In-Tend operate a helpline, which is available Mon-Fri 8am-6pm. The contact details are as follows:

Tel: 0845 557 8079

Email: support@in-tend.com

In the event of any queries regarding the tender please utilise the messaging portal available on the e-tool to contact us. Your query will be dealt with promptly.

As this process is an electronic tender please upload your response directly to the e-tender site. Your response should address each aspect within the response requirements table and should be fully and clearly detailed. Please do not upload an attachment as a direct response to any question i.e. do not answer the question with a statement that says “please see attached document”. Please utilise the space provided on the document. Where it is clearly not possible to answer the question fully in the space provided please continue

your answer as an attachment. Clearly mark the question number as part of the file name for the document.

(WA Ref:72429)

5.2

Additional Documentation

5.3

Publication date of this notice