Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Pennaf Housing Group
72 Ffordd William Morgan
St Asaph
LL17 0JD
UK
Contact person: Our Consultant for this procurement: Gibbs Laidler Consulting
E-mail: jeremy.flint@gibbslaidler.co.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.pennaf.co.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA44665
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Insurance and related services to Pennaf Housing Group
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Pennaf Housing Group.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 055 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
A programme of General Insurance and related services for Pennaf Housing Group
II.2.2) Additional CPV code(s)
66510000
66513100
66513200
66515000
66515200
66515410
66516000
66516400
66516500
66517300
66518000
66519500
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Focused around the Offices and Housing Stock in St Asaph, North Wales, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
A programme of General Insurance and related services for Pennaf Housing Group, excluding Motor Fleet risks and Engineering Insurance/Inspection. The programme required Insurance and related services for risks including but not limited to: property damage and business interruption, Employers, Public, Products and Property Owners liability, Business Combined/Office, Money, All Risks, Computer, Contract Works, Group Personal Accident, Professional Indemnity, Fidelity Guarantee/Crime, Employment Practices Liability, Cyber and Terrorism.
II.2.5) Award criteria
Quality criterion: Cost certainty / sustainability over the duration of the Award period
/ Weighting: 15
Quality criterion: Quality
/ Weighting: 55
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Pennaf Housing Group has entered into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for three years (or three periods of insurance), with an option to extend the Award period subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the ITT documentation.
Lot No: 2
II.2.1) Title
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
II.2.2) Additional CPV code(s)
66514110
66516100
66517300
66518000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Focused around the Head Office and Housing Stock in St Asaph, North Wales, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
Insurance and related services for Motor Vehicle risks (including Motor Legal Expenses and Occasional Business use extensions).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
Pennaf Housing Group has entered into a Long Term Agreement with the bidder and/or the bidder's proposed Risk Carriers for three years (or three periods of insurance), with an option to extend the award period subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in Tender documents.
Lot No: 3
II.2.1) Title
Insurance and related services to Pennaf Housing Group and associated with Engineering Insurance and a programme of Engineering Inspections for statutory and other items of plant and equipment.
II.2.2) Additional CPV code(s)
66519200
71631000
71631100
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Focused around the Head Office and Housing Stock of Pennaf Housing Group, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
Engineering Insurance and an associated programme of inspections for statutory and other items of engineering plant and equipment.
II.2.5) Award criteria
Quality criterion: Cost certainty / sustainability over the duration of the Award period
/ Weighting: 15
Quality criterion: Quality
/ Weighting: 55
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Pennaf Housing Group has entered into a Long Term Agreement with the bidder and/or the bidder's proposed Risk Carriers for three years (or three periods of insurance), with an option to extend the award period subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per ITT documentation.
Lot No: 4
II.2.1) Title
Optional Lot for Insurance and/or alternative Risk Financing associated with the insurable Risks of Pennaf Housing Group, excl Motor Fleet insurance & Engineering (see Lots 2 & 3).
II.2.2) Additional CPV code(s)
66510000
66513100
66513200
66515000
66515200
66515410
66516000
66516400
66516500
66517300
66518000
66519500
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Focused around the Head Office and Housing Stock of Pennaf Housing Group, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
An optional Lot to enable Pennaf Housing Group to consider its options for alternative risk financing including Captive or Protective Cell Company for its core insurable risks including Property and Third Party Liability risks.
II.2.5) Award criteria
Quality criterion: Cost certainty / sustainability over the duration of the Award period
/ Weighting: 15
Quality criterion: Quality
/ Weighting: 55
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in ITT documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 102-233361
Section V: Award of contract
Lot No: 1
Title: A programme of General Insurance and related services for Pennaf Housing Group
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
JLT Specialty Ltd
First Floor - Columbia Centre, Station Road
Bracknell
RG12 1LP
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 875 500.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 142 400.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Insurance and related services to Pennaf Housing Group and associated with Engineering Insurance and a programme of Engineering Inspections for statutory and other items of plant and equipment.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 37 100.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Optional Lot for Insurance and/or alternative Risk Financing associated with the insurable Risks of Pennaf Housing Group, excl Motor Fleet insurance & Engineering (see Lots 2 & 3).
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
(WA Ref:85852)
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority entered into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Standstill has now passed.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
01/10/2018