Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Residential Short Breaks Service for Children and Young People
Reference number: CCS/18/028
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
In 2016, the Council commenced a commissioning review exploring the family support services for children with complex needs and disabilities and their families.
Amongst the findings was an acknowledgment of the importance to families of the overnight short breaks service. To read further information on the Review, please visit the following link:-
https://democracy.swansea.gov.uk/ieListDocuments.aspx?CId=124&MId=7517&Ver=4&LLL=-1
Therefore, the Council is seeking to commission an overnight residential short break services for those children and families for whom there is an assessed need. The Service is required to be outcome focused and the Council requires a high quality provision which delivers value for money.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 050 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85311000
85300000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
In 2016, the Council commenced a commissioning review exploring the family support services for children with complex needs and disabilities and their families.
Amongst the findings was an acknowledgment of the importance to families of the overnight short breaks service. To read further information on the Review, please visit the following link:-
https://democracy.swansea.gov.uk/ieListDocuments.aspx?CId=124&MId=7517&Ver=4&LLL=-1
Therefore, the Council is seeking to commission an overnight residential short break services for those children and families for whom there is an assessed need. The Service is required to be outcome focused and the Council requires a high quality provision which delivers value for money.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Agreement will run for an initial period of 36 months, expected to be 01 September 2018 – 31 August 2021.The Council, may at its sole discretion, extend the Agreement for a further period of up 24 months. The Agreement start date is a estimate and therefore is subject to change.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
As per tender documents
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 083-188263
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Action for Children
St. Davids Court, 68A Cowbridge Road East
Cardiff
CF11 9DN
UK
Telephone: +44 2920222127
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: .01
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Value of contract/s in section V2.4 is a nominal value of 0.01 GBP as the Council will not publish contract values in the Contract Award Notice.
(WA Ref:86013)
VI.4) Procedures for review
VI.4.1) Review body
City & County of Swansea - Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637578
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council may incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea - Legal, Democratic Services & Business Intelligence
Civic Centre,
Swansea,
SA1 3SN
UK
Internet address(es)
URL: www.swansea.gov.uk
VI.5) Date of dispatch of this notice
03/10/2018