Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Rhys James
Telephone: +44 1443863062
E-mail: JamesRM1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
A Dynamic Purchasing System for the Hire of Events Equipment and Services
Reference number: CCBC/DPS1002175/19/RJ
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council invited tenders to establish a Dynamic Purchasing System (‘DPS’) for the Supply Events Equipment and Services.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 300 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Barriers
II.2.2) Additional CPV code(s)
34928300
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
At present Caerphilly County Borough Council use the following items for events that will need to be provided under this DPS:
Heras Fencing
Crowd Control Barriers
Anti Climb Fencing
Scaffolding Towers / Structures
Trackway
Any other items that maybe required similar to these.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call off via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Display Fireworks
II.2.2) Additional CPV code(s)
24613200
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Provision of Firework Display at Events
Suppliers should be able to provide a specification of the firing programme for the budget stated in the call off and timings.
Most displays organised by Caerphilly County Borough Council take place in historic environments such as Caerphilly Castle and suppliers need to consider vehicle access restrictions and public access to historic monuments when setting up.
Each display will require a site specific risk assessment and suppliers must comply with all relevant fireworks legislation and guidelines.
Music to accompany fireworks displays should be provided by the supplier in a CD / USB or suitable format as required by the designated event audio supplier on the day of the event.
Further details of the events will be detailied in the Call off documentation
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
First Aid & Medical Services
II.2.2) Additional CPV code(s)
85142000
80562000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Supplier to supply suitably qualified staff to treat a range of members of the public, as well as employees, volunteers, exhibitors and contractors at events such as but not limited to:
First Aid responder
First Aid bicycle responder
Paramedic
Emergency Care Practitioner
Ambulance and Emergency Patient Transport personnel
Ambulance and Non-Emergency Patient Transport personnel
The supplier will need to deploy a coordinated control facility at each event with an agreed communications protocol determined in discussion with the designated Council Event Manager to communicate with the Council and NHS.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will all for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Toilets and Washrooms
II.2.2) Additional CPV code(s)
24955000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Supplier to provided for hire of the following items for hire for various events.
Single unit
Disabled unit
Baby changing unit
Urinal units, stating number of urinals
Trailer Mounted Unit – (E.g)14 urinal + 2 bay (male use)
Trailer Mounted Unit – (E.G) 6 bay (female use)
(The list is not exlusive or exhaustive and other types of toilet / washrooms maybe required)
Supplier must be able to provide if required an onsite janitor and waste transfer operation service for a weekend event.
All toilets to be supplied with suitable quantity of toilet paper and hand wash sanitiser for specified event duration.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Provision of Market Stalls, trestle tables, stall counters up to 2.5m x 2.5m
II.2.2) Additional CPV code(s)
45213140
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m.
Provision of a complete stall, with a table / counter as required or left empty if desired by the occupant.
Must ensure suitable quantity to supply between 15 stalls and 90 stalls (smallest and largest event).
Stalls must be fully erected on site prior to designated event set up time, including early morning and / or late night set up periods.
All stalls must be supplied fully erected with top, back and side sheeting.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further competitions via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Provision of Market Stalls, trestle tables, stall counters up to 3.5m x 3.5m
II.2.2) Additional CPV code(s)
45213140
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
Provision of a complete stall, with a table / counter as required or left empty if desired by the occupant.
Must ensure suitable quantity to supply between 15 stalls and 90 stalls (smallest and largest event).
Stalls must be fully erected on site prior to designated event set up time, including early morning and / or late night set up periods.
All stalls must be supplied fully erected with top, back and side sheeting.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Provision of Big Top Style Marquees
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of Big Top Marquees for events being held in Caerphilly County Borough.
The requirement is a multi coloured 90ft by 60ft Oval shape big top style tent, but other tents may be required as per the individual call offs that are issued)
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Provision of Marquees
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Suppliers shall be able to provide a number of marquees in various shapes and sizes including but not limited to:
- 3m by 3m marquee
- 6m by 3m marquee
- 9m by 3m marquee
- 6m by 6m marquee
- 9m by 6m marquee
- 9m by 9m marquee
- 15m by 9m marquee
- 18m by 9m marquee
- 27m by 9m marquee
- 45m by 12m marquee
- 48m by 12m marquee
- partition (9m span)
- partition (12m span)
- window
- carpet flooring
- wooden flooring
Operator must be a member of MUTA (the trade association dedicated to marquees, tents and structures(or equivalent) (www.muta.org.uk))) to apply for this lot
All marquees supplied must conform to the standards and specifications laid down in BS EN13782:2005
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Hire of PA and Audio Equipment
II.2.2) Additional CPV code(s)
32320000
32321200
32342410
92370000
32342000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
The Hire of PA and Audio equipment to include but not limited to:
360 degree view commentary Box, minimum size 10ft length.
Commentator (preferably bilingual - English & Welsh) for the hours of any event required
Portable battery powered PA System for small arena displays (20m by 30m arena).
Portable battery powered PA system for vocal / speech delivery.
Portable battery powered PA system with up to two radio microphones for small arena displays (20m by 30m arena).
Portable battery powered system for relaying live entertainment programme outside to an external audience located a minimum of 50m away from internal entertainment location / source.
Speakers on walkway bridges / temporary structures requesting visitors to keep moving (minimum 3 bridges – either end of bridge to cover both directions) using a pre-recorded messages such as ‘Please keep to the left’.
Operator to ensure the equipment is maintained in accordance with manufactures recommendations.
On site technician to monitor and manage equipment during event for the hours below
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competitions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Supply of Power Generating and Lighting Equipment
II.2.2) Additional CPV code(s)
31120000
31122000
31500000
31518200
31527260
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
The requirements for this lot are as follows, this list is not exhaustive or complete and other items will be required or events.
Suppliers should be able to provide sockets for small events of between 5 and 20 * 13 amp electricity sockets, including all cabling, distribution kit, electrician set up time, delivery and collection to reach multiple locations around an event site.
Suppliers should be able to provide sockets for medium events of between 20 and 50 * 13 amp electricity sockets, including all cabling, distribution kit, electrician set up time, delivery and collection to reach multiple locations around an event site.
Suppliers should be able to provide sockets medium events of 50 and above * 13 amp electricity sockets, including all cabling, distribution kit, electrician set up time, delivery and collection to reach multiple locations around an event site.
20 KVA super silent running generator with double bunded fuel tank
30 KVA super silent running generator with double bunded fuel tank
50 KVA super silent running generator with double bunded fuel tank
80 KVA super silent running generator with double bunded fuel tank
100 KVA super silent running generator with double bunded fuel tank
200 KVA super silent running generator with double bunded fuel tank
Fuel will be on a price per litre basis
On site electrician hourly rate for weekday stand-by
On site electrician hourly rate for weekend stand-by
On site electrician / PAT testing hourly rate for weekend equipment testing and sign off
4 * flood light portable tower lights with self contained power source reaching up to a height of at least 5m
Operator to ensure all equipment is maintained in accordance with manufactures recommendations, Electrician must registered as an approved contractor with a recognised scheme provider, NICEIC, NAPIT or ELECSA.
Generators are provided in accordance with HSE guidance note GS50 (Electrical Safety at Places of Entertainment), specifically, evidence that the generators have been inspected or tested and confirmation that the earth resistance test undertaken, on installation is satisfactory
All equipment supplied must be appropriately signed / certificated prior to event use and the paperwork passed to the event organiser prior to event use.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for Further Call offs via Mini Competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Temporary Road Signage and Traffic Lights
II.2.2) Additional CPV code(s)
34996100
45233290
45233294
34992200
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Supply, Erect & Remove Temporary Directional Signs for events as per Council supplied schedule that could include advanced warning signs and signs to be erected for the event period suitable for erection on 30mph roads at times designated in the Road Traffic Order.
Supply, Erect & Remove Temporary Directional Signs for events as per Council supplied schedule that could include advanced warning signs and signs to be erected for the event period suitable for erection on 40mph roads at times designated in the Road Traffic Order.
Signs to be fixed using tespa band, screw band or d-clamps.
Signs to be manufactured from 3mm aluminium, covered with class 2 vinyl (yellow vinyl with black border and legend / red vinyl with white border and legend).
Signs must conform to BS8442 & Chapter 8 of the Traffic Manual.
Legend size and height to comply with appropriate Road Traffic Legislation (Chapter 8).
Supply of temporary battery powered 2-way traffic lights with varying phase options.
Supply of temporary battery powered 3-way traffic lights with varying phase options.
Setup to be in line with relevant traffic regulations
24 hour call out service is essential.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for Further Call Offs via Mini Competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Event Security
II.2.2) Additional CPV code(s)
79710000
75241000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Suppliers shall be able to provide the following services and others where required.
All security staff employed must be suitably qualified in accordance with the Security Industry Association (SIA) requirements to look after event sites overnight and control access to the event during day time hours.
Security guards to patrol the whole of an event site to ensure that the security continually covers the site.
Security guards shall provide their own equipment, which shall include radios, fluorescent clothing, safety footwear and torches.
Where required the provision of trained security dogs and appropriately marked vehicles may be used.
Event Officers will meet with the winning provider of each call off each morning of the allocate event to discuss any incidents or issues raised from the previous day / evening security patrols. This is seen as a vital form of communication and will ensure both parties are aware of any problems that occur
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via Mini Competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
Event Stewards
II.2.2) Additional CPV code(s)
79710000
79952000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Suppliers shall be able to provide the following services (this is not an exhaustive list).
Event stewards that are suitably qualified / trained in accordance to act as a steward and perform the functions of an event steward.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 14
II.2.1) Title
Supply of Staging and Associated Equipment
II.2.2) Additional CPV code(s)
45237000
32342410
51310000
92370000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
To supply, deliver, install and dismantle a steel decked stage for Indoor or Outdoor use
Current Stage size required is approximately 24ft by 16ft, painted black and with black skirt trim and black drapes at tear on scaffold support frame. Other stages will also be required.
5k Sound System including (but not exclusively) Front of House rack with graphics effects units and playback, 32 channel mixing desk, stage monitor speakers, CD Player and stage microphones, amplifiers and processing units, microphone stands and DI Boxes for a variety of music styles e.g. 6 piece rock band and numbers for an audience of up to 500 people.
Suppliers shall also be able to provide all light / spot lighting requirements for the stage including any truss / scaffolding structures required to house a minimum of four six lamp Parcan bars, associated dimmer racks and control desk.
Supplier if required should be able to provide a sound and light technician for the duration of the entertainment programme, based on an period of 10 hours of live music per day / night.
All electrical distribution and cabling for lights and sound to be included.
Supplier must be Safety Schemes In Procurement(SSIP) (or appropriate equivalent) accredited.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competitions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 15
II.2.1) Title
Traffic Management (Coning)
II.2.2) Additional CPV code(s)
34928460
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Supply and deployment of traffic compliant no waiting / parking cones (50cm minimum height) and / or red and white road cones (75cm minimum height).
Cone spacing to be undertaken in accordance with traffic regulations
Coning location plans to be provided to the supplier for each call off / event.
Event requirements will differ from deployment of a minimum of 50 cones on a single street through to up to 2,000 cones around several streets located across a town centre.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 16
II.2.1) Title
Cinema screen and projection for Outdoor events
II.2.2) Additional CPV code(s)
38652000
45212150
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of a large scale outdoor cinema projection and screen for events being held in Caerphilly County Borough.
Suppliers shall be able to provide the following services.
A projection trailer / mobile unit housing a Barco DCP D Cinema Digital projector (or equivalent).
12.5kw sound system with a minimum of 4 channels( left, right, centre and sub bass.
Dolby Cinema Sound Processors.
2 * radio mics.
CD capability.
On-screen advertising system by DCP, DVD or via computer.
Perforated screen (at least 1.8 gain surface), securely fixed to ballast or appropriate structure (mobile or permanent).
Screen size approximately 35ft wide by 15ft high (or similar).
Self powering system e.g. super silenced generator.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 17
II.2.1) Title
LED Screens and Associated Equipment
II.2.2) Additional CPV code(s)
30231300
38653400
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of a large scale LED screens for indoor and outdoor events being held in Caerphilly County Borough.
Suppliers shall be able to provide the following services.
A projection trailer / mobile unit housing a variety of sized LED screens from 11.5m2 up to 23m2 (other sizes maybe required)
On-screen advertising system by DCP, DVD or via computer.
Screen sizes shall vary and will be the same as stated in the call off or the nearest alternative.
Self powering system e.g. super silenced generator.
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 18
II.2.1) Title
Street Entertainers / Entertainment Services
II.2.2) Additional CPV code(s)
79952000
92300000
92312240
92340000
92312200
92312140
92312130
92312120
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of street performances for events being held in Caerphilly County Borough.
Suppliers shall be able to provide the street performance acts as and when required by CCBC
II.2.5) Award criteria
Quality criterion: Mini Competition Weightings when undertaken
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competitions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
A dynamic purchasing system was set up
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 010-019042
Section V: Award of contract
Lot No: 1
Title: Barriers
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GAP Group Ltd
GAP Group Ltd, Carrick House 40 Carrick Street
Glasgow
G28DA
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Display Fireworks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
11th Hour Events
Unit G7 Southpoint Industrial Park, Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920794444
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nemisis Pyrotechnics Limited
Sandford House, Whitchurch Road. Aston
Nantwich
CW58DB
UK
Telephone: +44 1270780968
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: First Aid & Medical Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
St John Cymru
Priory House, Beignon Close
Cardiff
CF245PB
UK
Telephone: +44 2920449657
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Toilets and Washrooms
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GAP Group Ltd
GAP Group Ltd, Carrick House 40 Carrick Street
Glasgow
G28DA
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Provision of Market Stalls, trestle tables, stall counters up to 2.5m x 2.5m
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 6
Title: Provision of Market Stalls, trestle tables, stall counters up to 3.5m x 3.5m
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Absolute Marquees Ltd
Lexington Court, Milo, Llandybie
Ammanford
SA183NX
UK
Telephone: +44 1269843333
NUTS: UKL1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Provision of Big Top Style Marquees
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 8
Title: Provision of Marquees
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Absolute Marquees Ltd
Lexington Court, Milo, Llandybie
Ammanford
SA183NX
UK
Telephone: +44 1269843333
NUTS: UKL1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Danco Plc
The Pavilion Centre, Frog Lane, Coalpit Heath
Bristol
BS362NW
UK
Telephone: +44 1454250222
Fax: +44 1454250444
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Title: Hire of PA and Audio Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
11th Hour Events
Unit G7 Southpoint Industrial Park, Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920794444
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
JPL Sound & Communications
267 Holton Road
BARRY
CF634HT
UK
Telephone: +44 1446722711
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 10
Title: Supply of Power Generating and Lighting Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
11th Hour Events
Unit G7 Southpoint Industrial Park, Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920794444
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Event Power Engineering Ltd
6 Hillside Gardens
Wimborne
BH213UL
UK
Telephone: +44 1202798697
NUTS: UKK21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 11
Title: Temporary Road Signage and Traffic Lights
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Amberon Traffic Management
Amberon House, Aspen Way
Paignton
TQ47QR
UK
Telephone: +44 7557019996
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 12
Title: Event Security
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ESP Security Solutions
Unit 2-3, Benbow Business Park, Harlescott Lane
Shrewsbury
SY13FA
UK
Telephone: +44 7973503057
NUTS: UKG22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ROCKET SECURITY LTD
ROCKET SECURITY LTD, 1ST FLOOR Tudor house Cathedral Road
CARDIFF
CF119LJ
UK
Telephone: +44 7595912501
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 13
Title: Event Stewards
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ESP Security Solutions
Unit 2-3, Benbow Business Park, Harlescott Lane
Shrewsbury
SY13FA
UK
Telephone: +44 7973503057
NUTS: UKG22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ROCKET SECURITY LTD
ROCKET SECURITY LTD, 1ST FLOOR Tudor house Cathedral Road
CARDIFF
CF119LJ
UK
Telephone: +44 7595912501
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 14
Title: Supply of Staging and Associated Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
11th Hour Events
Unit G7 Southpoint Industrial Park, Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920794444
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 15
Title: Traffic Management (Coning)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Amberon Traffic Management
Amberon House, Aspen Way
Paignton
TQ47QR
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 16
Title: Cinema screen and projection for Outdoor events
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
11th Hour Events
Unit G7 Southpoint Industrial Park, Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920794444
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Big TV UK Ltd
Hudson House, The Hudson
Bradford
BD128HZ
UK
Telephone: +44 1274604309
NUTS: UKE4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 17
Title: LED Screens and Associated Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
11th Hour Events
Unit G7 Southpoint Industrial Park, Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920794444
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ADI.tv
Pittman Court, Pittman Way, Fulwood
Preston
PR29ZG
UK
Telephone: +44 7734866267
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Big TV UK Ltd
Hudson House, The Hudson
Bradford
BD128HZ
UK
Telephone: +44 1274604309
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lightmedia Displays Ltd
Lightmedia Displays Ltd, Huddleston Grange, Newthorpe, South Milford
Leeds
LS256JU
UK
Telephone: +44 1274691222
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 18
Title: Street Entertainers / Entertainment Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2019
V.2.2) Information about tenders
Number of tenders received: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
2Can Productions Limited
65 Penarth Road
Cardiff
CF105DL
UK
Telephone: +44 2920100256
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
3SIXTY Bicycle Displays
4 Hillview Road
Houghton Le Spring
DH44SH
UK
Telephone: +44 7891969429
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jimmy Juggle
42, Queens Rd., Mumbles
Swansea
SA34AN
UK
NUTS: UKL18
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:95264)
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: procurement@caerphilly.gov.uk
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
04/10/2019