Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: purchasing@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Commissioning of Hostel Services in Rhondda Cynon Taf and Merthyr Tydfil
Reference number: RCT/PSS/R472/19
II.1.2) Main CPV code
98341000
II.1.3) Type of contract
Services
II.1.4) Short description
Following an independent review in 2018 into homeless hostel services, commissioned separately by Rhondda Cynon Taf and Merthyr Tydfil Councils the decision was taken to commission a newly coordinated regional hostel service across both local authority areas. There are 40 units in total across the region. Both authorities have 20 units and both provide a 16+ and 18+ provision
The projects will accommodate single homeless people with the aim of
- Alleviating homelessness
- Support the person to return to their previous home
- Help to secure alternative housing such as supported accommodation, shared accommodation or general needs accommodation in the private or social rented sector.
All rooms are self contained and will be furnished by the successful tenderer.
For further details please refer to the tender documents available of eTenderWales portal
II.1.5) Estimated total value
Value excluding VAT:
38 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98341000
85000000
85311000
85320000
70333000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
- Mill Street Hostel
- The Grange
- Garth Villas
- Chaplins the use of Chaplins is currently under review this provision will join the contract during 2020
II.2.4) Description of the procurement
The tender is to award a contract to a single provider that will provide hostel services across the RCT and Merthyr region. The Contract will be to deliver services in up to 4 locations initially.
Each hostel will be staffed 24/7.
Each project will provide a psychologically-informed short-term accommodation and support for both male and female single homeless people and people sleeping rough referred who are either
-Eligible for assistance under the Housing (Wales) Act 2014
-Awaiting the outcome of their application for assistance under the Housing (Wales) Act 2014.
-Awaiting the outcome of Family Mediation to enable a return to their previous home.
-Awaiting the outcome of preventive work.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional locations may be identified during the Contract term that may be added to the Contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/11/2019
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/11/2019
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All communication for this procurement will be conducted via the eTenderWales portal. It is the tenderersresponsibility to ensure their contact details within eTenderWales are accurate. If you have any questions or require any clarifications these must be submitted via the “Messages” function within the portal as soon aspossible.
Bidders should note that the services which are the subject of this procurement fall within Schedule 3 to thenew Public Contracts Regulations 2015 (“the 2015 Regulations”) and accordingly the so called “Light TouchRegime”, as set out in Regulations 74-77, applies to this procurement. To this end the Council has chosen to follow a procurement procedure which is akin to the open procedure. For the avoidance of doubt the Council is not required to procure these services in line with the full extent of the 2015 Regulations, and is only obliged to comply with those parts of the 2015 Regulations which apply to the light touch regime. That said, this procurement will follow a clear, structured and transparent process in order to ensure a fair and level playingfield is maintained at all time and that all bidders are treated equally and fairly.
The Council reserves the right to award all, part or none of the business forming the subject matter of thisprocurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
It is proposed that existing hostel service will transfer to the new contract. It is therefore expected that The Transfer of Undertakings (Protection of Employment) — TUPE shall apply. The detail as to the transitional arrangements will be set out in the invitation to tender documentation.
Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further informationrecord your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=90951
Under the terms of this contract the successful supplier(s) will be required to deliver community benefits insupport of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As set out in the tender documents.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=96082
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
as set out in the tender documents
(WA Ref:96082)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
Internet address(es)
URL: http://www.rctcbc.gov.uk/
VI.5) Date of dispatch of this notice
25/10/2019