CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Design & Build of an Athletics Track & Associated Works at Rhiw Syr Dafydd Primary School

2.2

Description of the goods or services required

Caerphilly County Borough Council require a suitably qualified contractor to upgrade sporting facilities at playing fields attached to Rhiw Syr Dafydd Primary School in Oakdale.

The contractor is required to create a new athletics facility to include a running track and associated sports facilities which when built will accommodate School and Athletic Clubs for training and competition purposes.

The scope of the contract comprises of the Design & Build of a new running track and associated sports facilities to include (but not be limited to) floodlighting, fencing and associated drainage works.

The Contractor shall note that the Design and Construction of the facilities must be undertaken in accordance with all of the Employer’s Requirements.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Tendering Organisations bids for this arrangement will be evaluated in accordance with the published award criteria as stated within this Contract Notice and the Invitation to Tender Document.

The Evaluation will be undertaken based on a two-stage process including the following:

Stage One (1) – Pre Qualification Question Criteria

Stage Two (2) - Award Criteria – Lowest Cost to Specification

Bidders shall note that they must pass all of the criteria in Stage One (1 - Evaluation of Pre-Qualification Question Criteria) and that this stage of the evaluation process will be evaluated on a Pass/Fail basis.

Tendering Organisations receiving a “Fail” for any of the Pass / Fail Pre-Qualification Question criteria, will be eliminated from the process at this first stage and their Tender will not be considered further in the procurement process.

Bidders successful in passing through the first stage of the evaluation will go through to the second Stage (2) of the evaluation process which will be evaluated on the lowest cost bid to specification tender response basis.

Further details of the tender evaluation process can be found in the ITT Documents.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders shall note that they must provide documentary evidence within their bid that they hold the following accreditations and insurance:

Accredited to the Sports & Play Construction Association (SAPCA)

Registered to a Safety Schemes in Procurement (SSIP) organisation

Registered on Constructionline

Submit a copy of their Employers Liability Insurance Certificate (minimum Cover £10,000,000.00)

Submit a copy of their Public Liability Insurance Certificate (minimum Cover £10,000,000.00)

Submit a copy of their Professional Indemnity Insurance Certificate (minimum Cover £5,000,000.00)

Bidders are requested to submit relevant information on what actions their organisation will commit to undertake to meet the Well Being Goals and Future Generations Act 2015 when undertaking this contract? For information, the answer to this question is for information purposes only and will not be scored as part of the evaluation

Bidders are advised to visit the site to fully inform themselves of the Authority's requirements.

Site Visits must be pre-arranged via Reception at Rhiw Syr Dafydd Primary School, Oakdale on 01495 222829.

Bidders shall note that any tender queries must be submitted via the Proactis e-tendering portal at least five (5) working days prior to the tender return date. The Authority therefore reserves the right to answer or not to answer any queries received after this date. For information, any clarification responses issued by Caerphilly CBC will be copied to all tenderers for information purposes.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:95631)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders are required to submit a Community Benefits Plan/Method Statement as per section C.3 of this document. Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.

Relates to the following project/programme financed by EU Community Funds: This contract is being funded via a Welsh Government grant

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice