CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Chiropractic Solution

2.2

Description of the goods or services required

The University of South Wales seeks a partner organisation to implement a solution with the primary purpose of managing patient appointments, diagnosis and treatment in the Welsh Institute of Chiropractic (WIOC). The service should also be able to handle the workflow from patient enquiry through patient appointments, diagnosis and treatments administered by student clinicians. The solution will be able to record details of all clinician and administration interactions with the patients. Assessment of the student’s performance should also be entered into and authorised in the system. It will be a replacement for the current system which is no longer supported by the supplier. The requirements document sets out what we require of a partner in achieving our vision for this future service.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=104851.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The University seeks a partner organisation to implement a system primarily to manage patient appointments and courses of treatment in the Chiropractic unit. The system will handle all aspects of booking, recording the patient details, patient diagnosis and the courses of treatment undertaken by the student clinicians. The system should also allow the assessment of the students’ performance by registered clinical supervisors to be recorded.

The intention of this procurement exercise is to identify a partner who best can provide a complete solution to all our requirements and enter into at 5-year agreement to work with us. This would take the form of an initial 3 year agreement with options to extend in years 4 and 5 subject to agreement by both parties. However, if as a consequence of the tender process, we identify an alternative blend of solutions that we believe is more appropriate for us; the University reserves the right to select a partner who can best meet most of the requirements and then tailor their solution or if necessary select multiple partners, to deliver the ideal solution.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Tender 1672

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Your tender submission must be uploaded to the Sell2Wales portal Postbox.

Your submission must be received by the closing time and date of midday, Wednesday 11th November 2020.

You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at

the deadline time and no further submissions will be accepted.

All queries in relation to the tender should be conducted via the Q&A function attached to this notice.

Award Criteria

The Contract will be awarded to the most economically advantageous tender applying the evaluation criteria attached as an additional document to this notice.

(WA Ref:104851)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The University will be looking at ways that even more value may be obtained and would like to seek community benefits from this tender. Examples of the kind of benefits/opportunities that we would like to see are, for example, e.g. lectures, guest speaker slots, scholarships or perhaps student placements or internships.

When submitting your tender you will need to submit a plan in a separate document of how you would anticipate delivering any benefits through this contract. The community benefits will not be scored or evaluated but will be included as a condition of contract with the successful supplier.

5.2

Additional Documentation

5.3

Publication date of this notice