Summary
- OCID:
- ocds-h6vhtk-059498
- Published by:
- Caerphilly County Borough Council
- Authority ID:
- AA0272
- Publication date:
- 07 October 2025
- Deadline date:
- -
- Notice type:
- UK1
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Caerphilly County Borough Council (the Council) require a comprehensive Schools Management Information System. The primary objective of this tender is to procure a system that enables the school to efficiently and effectively fulfil its statutory and legislative responsibilities. The system must support compliance with all relevant educational regulations and standards.The system must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).The desired system should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the system minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple systems.
Full notice text
Scope
Procurement description
Caerphilly County Borough Council (the Council) require a comprehensive Schools Management Information System. The primary objective of this tender is to procure a system that enables the school to efficiently and effectively fulfil its statutory and legislative responsibilities. The system must support compliance with all relevant educational regulations and standards.
The system must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).
The desired system should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the system minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple systems.
Total value (estimated)
3000000 GBP Excluding VAT
3599998 GBP Including VAT
Contract dates (estimated)
01 April 2027, 00:00AM to 31 March 2032, 23:59PM
Extension end date (if all the extensions are used): 31 March 2037
Contracting authority
Caerphilly County Borough Council
Identification register:
Address 1: Penallta House, Tredomen Park
Town/City: Hengoed
Postcode: CF82 7PG
Country: United Kingdom
Website: www.caerphilly.gov.uk
Public Procurement Organisation Number: PWHP-2369-JPYL
Contact name: Jessica Thomas
Email: thomaj11@caerphilly.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Competitive flexible procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2032, 23:59PM
Extension end date (estimated)
31 March 2037, 23:59PM
Can the contract be extended?
Yes
Submission
Publication date of tender notice (estimated)
03 November 2025
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 72000000 |
IT services: consulting, software development, Internet and support |
Computer and Related Services |
| 48000000 |
Software package and information systems |
Computer and Related Services |
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
Document family
|
Notice details
|
- Publication date:
- 07 October 2025
- Deadline date:
- Notice type:
- UK1
- Version:
- 1
- Authority name:
- Caerphilly County Borough Council
|
- Publication date:
- 05 September 2025
- Deadline date:
- 19 September 2025 23:59
- Notice type:
- UK2
- Version:
- 1
- Authority name:
- Caerphilly County Borough Council
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a