You are viewing an expired notice.

Summary

OCID:: ocds-kuma6s-156623
Published by:: The National Library of Wales
Authority ID:: AA0452
Publication date:: 08 October 2025
Deadline date:: 27 October 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The Contracting Authority (NLW) wish to appoint a suitably qualified consultant to produce a Full Business Case using the five-case model for the National Library of Wales’ Bookstack 4 project that meets the requirements of HM Treasury Green Book for presentation to National Library of Wales Board of Trustees and the Welsh Government. The consultant will also be required to review, challenge and support the development of the Strategic Outline Case and Outline Business Case (being developed internally). The Full Business Case is to be completed by 28 February 2026. The Full Business Case is to be developed using the five-case model, in the format specified by the HM Treasury/Welsh Government publication, Guide to Developing the Project Business Case, 2018. The project will be subject to the Gateway Review process, the details of which are to be confirmed. The maximum budget for delivering this work is £40,000 (excluding VAT). A more detailed specification can be found in the Invitation to Tender.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of: Carys Dafydd	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of:	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk

1.3 Completed documents must be returned to:

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of:	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk

2 Contract Details

2.1 Title

Business Case Author and Advisor for the National Library of Wales

2.2 Description of the goods or services required

The Full Business Case is to be developed using the five-case model, in the format specified by the HM Treasury/Welsh Government publication, Guide to Developing the Project Business Case, 2018. The project will be subject to the Gateway Review process, the details of which are to be confirmed.

The maximum budget for delivering this work is £40,000 (excluding VAT).

A more detailed specification can be found in the Invitation to Tender.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=156623.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	66000000		Financial and insurance services
	79000000		Business services: law, marketing, consulting, recruitment, printing and security

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

The maximum budget for delivering this work is £40,000 (excluding VAT).

3 Conditions for Participation

3.1 Minimum standards and qualification required

Please refer to the specification in the Invitation to Tender.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
24-10-2025 Time 12:00

Estimated award date
29-10-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:156623)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

ITT Invitation to Tender - Business Case Author and Advisor

Commercial Response Template

Technical Response Template

NLW Standard Terms and Conditions January 2022

NLW Standard Terms and Conditions January 2022 Welsh

5.3 Publication date of this notice

08-10-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
79000000	Business services: law, marketing, consulting, recruitment, printing and security	Other Services
66000000	Financial and insurance services	Finance and Related Services

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
OCT550803: Business Case Author and Advisor for the National Library of Wales Publication date: 08 October 2025 Deadline date: 27 October 2025 00:00 Notice type: Contract Notice Authority name: The National Library of Wales
OCT556661: Business Case Author and Advisor for the National Library of Wales Publication date: 28 October 2025 Notice type: Contract Award Notice Authority name: The National Library of Wales

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
15/10/2025 13:29	ADDED FILE: ITT Gwahoddiad i Dendro- Awdur a Chynghorydd Achos Busnes ITT Gwahoddiad i Dendro- Awdur a Chynghorydd Achos Busnes (Welsh Version)
15/10/2025 13:30	ADDED FILE: Templed Ymateb Masnachol Templed Ymateb Masnachol (Welsh Version - Commercial Response Template)
15/10/2025 13:32	ADDED FILE: Templed Ymateb Technegol Templed Ymateb Technegol (Welsh Version - Technical Response Template)
22/10/2025 12:45	Question and Answers deadline change The deadline for submission of questions through the online Q&A function has been changed as below. Old question submission deadline: 21/10/2025 17:00 New question submission deadline: 23/10/2025 17:00 Please ensure that you have submitted all questions before the new date.
22/10/2025 12:46	Notice date(s) changed The Deadline date was changed from 24/10/2025 12:00 to 27/10/2025 12:00. Additional time for questions and submission due to administrative issue with responding to questions on the system.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.