Pre Market Engagement for an Updated Conferencing System within the Council Chamber and Committee rooms

Procurement reference

B986

Procurement description

Bridgend County Borough Council is looking to explore innovation in the marketplace ahead of the procurement of updated conferencing systems within the Council Chamber and Committee rooms. The essential aim of the new systems will be to facilitate effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. Both systems need to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting.

Main category

Goods

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot

Total value (estimated)

400000 GBP Excluding VAT

500000 GBP Including VAT

Contract dates (estimated)

30 January 2026, 00:00AM to 30 January 2031, 23:59PM

Bridgend County Borough Council

Is the total value above threshold?

Above threshold

CPV classifications

• 32320000 - Television and audio-visual equipment
• 32340000 - Microphones and loudspeakers
• 32350000 - Parts of sound and video equipment

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

30 January 2026, 00:00AM

Contract end date (estimated)

30 January 2031, 23:59PM

Engagement process description

Premarket engagement opportunity for interested suppliers to visit the chambers and meeting rooms, and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function.

This event will be happening on the 24th October 2025 at 1:00pm in the Council Chambers, Civic Offices, Angel Street Bridgend CF31 4WB.

Interested parties are to email Rachel Keepins Democratic Services Manager to secure a place at this event - Rachel.Keepins@bridgend.gov.uk

Due date

31 October 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

18 November 2025