Summary
- OCID:
- ocds-h6vhtk-05d684
- Published by:
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Authority ID:
- AA0221
- Publication date:
- 29 October 2025
- Deadline date:
- -
- Notice type:
- UK5
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Cardiff and Vale University Health Board (CAVUHB) has had a contract in place for the last 16 years for a Combined Heat and Power (CHP) system. Recently a new maintenance contract has been put in place with the Original Equipment Manufacturer (OEM) as they are the only provider who can undertake works due to the specialised nature of the requirement. Both of the CHP's have now exceeded a run time of 90,000 hours and therefore a major service upgrade is required. As no overhaul has been undertaken in the previous 16 years, the risk of plant failure is increasing until these works are complete. It is proposed to upgrade one of the two CHP's at present and then run the second CHP on a decreased operating load to reduce the risk of plant failure. the proposed works are as follows: • Undertake 90,000 hour service to one CHP.• Replace control system for aforementioned CHP with latest XT4 system.• Replace radiator cooling system.• Miscellaneous works including replacement of all energy meters
Full notice text
Scope
Procurement reference
CAV-DIR (25-26) 130
Procurement description
Cardiff and Vale University Health Board (CAVUHB) has had a contract in place for the last 16 years for a Combined Heat and Power (CHP) system. Recently a new maintenance contract has been put in place with the Original Equipment Manufacturer (OEM) as they are the only provider who can undertake works due to the specialised nature of the requirement.
Both of the CHP's have now exceeded a run time of 90,000 hours and therefore a major service upgrade is required. As no overhaul has been undertaken in the previous 16 years, the risk of plant failure is increasing until these works are complete. It is proposed to upgrade one of the two CHP's at present and then run the second CHP on a decreased operating load to reduce the risk of plant failure.
the proposed works are as follows:
• Undertake 90,000 hour service to one CHP.
• Replace control system for aforementioned CHP with latest XT4 system.
• Replace radiator cooling system.
• Miscellaneous works including replacement of all energy meters
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Identification register:
Address 1: Woodland House, Maes-Y-Coed Road
Town/City: Cardiff
Postcode: CF14 4HH
Country: United Kingdom
Public Procurement Organisation Number: PXWV-6492-CGMN
Contact name: Harry Davies
Email: Harry.Davies6@wales.nhs.uk
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Supplier
Clarke Energy
Identification register:
Address 1: Power House, Senator Point, South Boundary Road, Knowsley Business Park
Town/City: Liverpool
Postcode: L33 7RR
Country: United Kingdom
Public Procurement Organisation Number: PCCD-1195-RBHR
Email: uk@clarke-energy.com
Type:
Procedure
Procedure type
Direct award
Description of how these justifications apply
Clarke Energy implemented the CHP system in 2008 and have since provided all associated maintenance for the system. Due to the complexity of the system and the fact that the CHP's have now run for over 90,000 hours, greatly increasing the risk of plant failure, only the OEM can perform the upgrades due to the relevant experience and knowledge they have gained on implementing and maintaining this system in the past 16 years.
Direct award justification
Single suppliers technical reasons
Is this procurement under a special regime?
Utilities
Contract terms and risks
Description of risks to contract performance
Due to the age of the equipment and with no previous overhaul being undertaken, the costings for the upgrade are only an estimate. Once the contract has started, additional works may be uncovered, which would result in a contract modification being required.
Lots
Divided into 1 lots
Lot number: 1
Status: Complete
Contract
Combined Heat Power (CHP) Upgrade Works
ID: 1
Status: Pending
Related lots
1
Date the contract will be signed (estimated)
10 November 2025, 23:59PM
Value
560000.00 GBP Excluding VAT
672000.00 GBP Including VAT
CPV classifications
- 50532400 - Repair and maintenance services of electrical distribution equipment
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Is the total value above threshold?
Above threshold
Contract dates (estimated)
11 November 2025, 00:00AM to 28 February 2026, 23:59PM
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 50532400 |
Repair and maintenance services of electrical distribution equipment |
Repair and maintenance services of electrical machinery, apparatus and associated equipment |
Delivery locations
| ID |
Description
|
| 1000 |
WALES |
Document family
|
Notice details
|
- Publication date:
- 29 October 2025
- Deadline date:
- Notice type:
- UK5
- Version:
- 1
- Authority name:
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
|
- Publication date:
- 31 October 2025
- Deadline date:
- Notice type:
- UK6
- Version:
- 1
- Authority name:
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a