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UK4

Ysgol Y Deri Cleaning Contract

  • First published: 27 October 2026
  • Last modified: 27 October 2026
  • Version: 2
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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06e05a
Published by:
Vale of Glamorgan Council
Authority ID:
AA0275
Publication date:
27 October 2026
Deadline date:
23 November 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Ysgol y Deri Special School (“the School”) wishes to purchase cleaning services for the School Buildings. The School is situated on four sites. Ysgol y Deri Penarth site with a main school building, Ty Deri building, Annexe building and a set of demountable classrooms. Ysgol y Deri Barry site which consists of the main building and an annexe building. Derw Newydd site in Barry which consists of a main building and an annexe building. Llyn Derw Site in Penarth main building.

We are a school that caters for a wide and diverse range of differently able pupils aged from 3 to 19. You'll find a school that is positive, warm and welcoming. A school that has the most fantastic range of facilities and staff with a 'can do' attitude. We work with every child as an individual ensuring that their educational and therapeutic needs are met so that they can flourish both within our school and when they leave.

We currently have 586 students on role and 483 staff.

The School has identified a number of key objectives for the procurement of the cleaning contract.

It must:

Deliver the highest possible standards.

An important driver for this project is the delivery of hospital standard cleaning due to the medical needs of the of pupils. The school believes it is vital for the pupil’s development that they are taught in a clean and secure environment.

Deliver value for money.

It is important that this project delivers efficiency savings. The successful bidder will understand the context in which the school operates and ensures a competitive cost underpinned by a commitment to the principles of cost avoidance, containment and reduction;

Support continuous improvement.

The successful bidder must be committed to working with the School to identify and introduce improvements to the cleaning throughout the Contract period.

Full notice text

Scope

Procurement reference

ERFX1000036

Procurement description

Ysgol y Deri Special School (“the School”) wishes to purchase cleaning services for the School Buildings. The School is situated on four sites. Ysgol y Deri Penarth site with a main school building, Ty Deri building, Annexe building and a set of demountable classrooms. Ysgol y Deri Barry site which consists of the main building and an annexe building. Derw Newydd site in Barry which consists of a main building and an annexe building. Llyn Derw Site in Penarth main building.

We are a school that caters for a wide and diverse range of differently able pupils aged from 3 to 19. You'll find a school that is positive, warm and welcoming. A school that has the most fantastic range of facilities and staff with a 'can do' attitude. We work with every child as an individual ensuring that their educational and therapeutic needs are met so that they can flourish both within our school and when they leave.

We currently have 586 students on role and 483 staff.

The School has identified a number of key objectives for the procurement of the cleaning contract.

It must:

Deliver the highest possible standards.

An important driver for this project is the delivery of hospital standard cleaning due to the medical needs of the of pupils. The school believes it is vital for the pupil’s development that they are taught in a clean and secure environment.

Deliver value for money.

It is important that this project delivers efficiency savings. The successful bidder will understand the context in which the school operates and ensures a competitive cost underpinned by a commitment to the principles of cost avoidance, containment and reduction;

Support continuous improvement.

The successful bidder must be committed to working with the School to identify and introduce improvements to the cleaning throughout the Contract period.

Main category

Services

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Total value (estimated, excluding VAT)

900000.00 GBP to 900000.00GBP

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2029, 23:59PM

Extension end date (if all the extensions are used): 01 April 2030

Contracting authority

Vale of Glamorgan Council

Identification register:

  • GB-PPON

Address 1: Civic Offices

Town/City: BARRY

Postcode: CF63 4RU

Country: United Kingdom

Website: http://www.valeofglamorgan.gov.uk

Public Procurement Organisation Number: PVJL-7881-XMJT

Contact name: Stacey Conlon

Email: corporateandtransport@cardiff.gov.uk

Organisation type: Public authority - central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 90919300 - School cleaning services
  • 90910000 - Cleaning services

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

900000.00 GBP Excluding VAT

988000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2027, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

01 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The anticipated Contract duration is four years with options to break after two and three years (2 years +1+1).

Participation

Conditions

Economic

Conditions of participation

Please refer to tender documents

Conditions

Economic

Conditions of participation

Please refer to tender documents

Award criteria

Type: quality

Name

Quality

Weighting: 50.00

Weighting type: percentageExact

Type: price

Name

Price

Weighting: 40.00

Weighting type: percentageExact

Type: quality

Name

Community Wellbeing Benefits

Weighting: 10.00

Weighting type: percentageExact

Submission

Tender submission deadline

23 November 2026, 12:00PM

Enquiry deadline

13 November 2026, 00:00AM

Date of award of contract

21 December 2026, 23:59PM

Submission address and any special instructions

The tender will be carried out through the Proactis PortalBidders will need to have a valid Proactis account to be able to view, ask questions and submit bids on the project.https://www.proactisplaza.com/Secure/ContentGateway.aspx?locatorId=20rs1d5t4xn518bnexy0cxs893

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

27 October 2029, 23:59PM

Languages that may be used for submission

  • Welsh
  • English

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
90910000 Cleaning services Cleaning and sanitation services
90919300 School cleaning services Office, school and office equipment cleaning services

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
10 August 2026
Deadline date:
07 September 2026 23:59
Notice type:
UK2
Version:
1
Authority name:
Vale of Glamorgan Council
Publication date:
27 October 2026
Deadline date:
23 November 2026 12:00
Notice type:
UK4
Version:
2
Authority name:
Vale of Glamorgan Council
Publication date:
27 October 2026
Deadline date:
23 November 2026 00:00
Notice type:
UK4
Version:
1
Authority name:
Vale of Glamorgan Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.