CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

St Fagans National History Museum, nr Cardiff

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Amgueddfa Cymru – National Museum Wales (“AC-NMW”) has been awarded a Heritage grant from the Heritage Lottery Fund (“HLF”) and received additional funding from the Welsh Government and other sources for the re-development of St Fagans: National History Museum (the “Museum”)(the “Project”).

Project:

The Project will include:

- The construction of a new building, 'Gweithy', incorporating a gallery on the site of the Museum.

- The re-modelling, refurbishment and extension to the Museum’s existing, Grade 11 Listed main entrance building.

-External works comprising hard and soft landscaping; carpark and drainage work; lighting and external furniture

The total budget for the Project is circa 21.5 million GBP (net of fees and Client Side costs).

The value of the Construction elements of the Project is in the range of 16 – 16.5 GBP Million maximum. AC -NMW intends to appoint one contractor to undertake the construction elements of the Project described above.

The Construction Works.

This contract notice concerns the proposed appointment by AC-NMW of one contractor to undertake the construction in respect of the Project. i.e. it is intended that the construction work will be tendered as a single tender and a single contractor selected to undertake the works but there will be two contracts with the selected contractor as detailed below:-

Contract 1 - New gallery building (Gweithdy) together with associated landscaping works.

Contract 2 - Remodeling, refurbishment and extension to the public facing elements of the existing main Museum building together with associated landscaping works.

During the works the open-air Museum site will remain open to the general public and Museum staff.

The fit-out of the Museum exhibition spaces will be undertaken by a separate specialist contractor following the completion of the construction works.

The current programme envisages the Base Build works commencing on site in February 2014 with completion of the Gallery for interpretive fit out in the new building (Gweithdy) being achieved by April 2015 and by October 2015 for the galleries in the existing building.

The delivery of the Project within the budget referred to above is a critical requirement of the Project and those organisations which are successful in being awarded the contract described above will be required to buy into the successful delivery of the Project, on time and within NMW’s total budget for the Project.

Community Benefits.

Community Benefits clauses will be considered as part of the procurement process a combination of both to address environmental, social and economic issues.

More information relating to St Fagans, the Project and Construction is available with the PQQ as indicated on the website below.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code St Fagans Creu Hanes Base Build ( 31044) within the appropriate area.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The specific requirements of the AC-NMW will be set out in the tender documentation and may include performance bonds and/or parent company guarantees and/or other forms of appropriate security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

AC-NMW anticipates that payments will be made in arrears on a monthly basis for the services completed in accordance with the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form is required. However, if a consortium submits a tender which is acceptable to AC - NMW, AC -NMW may require the consortium to form a legal entity before entering into the contracts. Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required).

III.1.4)

Other particular conditions to which the performance of the contract is subject

The form of contract will be JCT80 with Local Authority additions, with quantities with construction design portion supplement.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

AC-NMW requirements set out in the Pre-Qualifying Questionnaire and associated documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

This will be subject to the evaluation of the Pre-Qualifying Questionnaire as indicated above.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Neither NMW nor any of its agents or advisors will be responsible for any costs or expenses incurred by tenderers in participating in the tender process and responding to the PQQ. NMW will not be bound to accept any tender. NMW reserves the right at any time without notice and without liability to any bidder to (i) withdraw from and/or abandon and/or defer this tender process at any time; and (ii) not to award any contract as a result of this tender process.

(WA Ref:1465)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

- Apprenticeships

- Educational Initiatives

Other areas are being considered and will form part of the Invitation to Tender.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent