CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Youth volunteering brand consultation and developing mechanisms for youth engagement

2.2

Description of the goods or services required

WCVA is seeking to commission work for a maximum of 5 months (until March 2017), and to the maximum sum of £30,000 (including VAT), in order to achieve the following aims:

•To ensure that young people’s perspective is contributed to the process of streamlining the branding and web presence for volunteering in Wales

•To recommend sustainable mechanisms for engagement with young people in decision making that affects the Third Sector and volunteering in Wales

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=52868.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£30,000 (including VAT)

3 Conditions for Participation

3.1

Minimum standards and qualification required

The contractor must be able to demonstrate in their submission that:

•they can make provision for individuals to contribute to the consultation, and to future youth engagement mechanisms, through the medium of English or Welsh

•appropriate consideration has been given to DBS checks, if required

•appropriate insurance is in place for all activities

NB Applicants who are not able to demonstrate in their submission that they can meet these requirements will not be shortlisted.

Information given in response to 8.2 – 8.7 below may, if insufficient or unsatisfactory, give rise to automatic exclusion from the awarding process.

8.2 Declaration of Interest: please declare any potential conflicts of interest and explain how you propose to manage these.

8.3 Criminal convictions: please state whether, within the past five years, your organisation, directors or partner or any other person who has powers of representation, decision or control has been convicted of a criminal offence

8.4 Company details: please include the registered company name, number and address in your submission

8.5 Audited Accounts: please upload your latest audited accounts with your tender

8.6 Data Protection: please provide details of controls and measures in place to ensure compliance with the Data Protection Act

8.7 Welsh Language measure: please confirm that you are willing and able to conform to WCVA Welsh Language Scheme.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

VolWales/WCVA/2016/01

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please read through this contract notice and any attachments to ensure all requested information is provided in your tender submission.

(WA Ref:52868)

5.2

Additional Documentation

5.3

Publication date of this notice