Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City and County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for The Kingsway Regeneration Programme & Digital Village Multi-Services Brief
Reference number: CCS/17/062
II.1.2) Main CPV code
71200000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council of the City & County of Swansea (CCS) is seeking to appoint a multi-disciplinary consultancy team to progress regeneration aspirations for The Kingsway from strategy to implementation, and potentially to inform elements within the Swansea Central and Swansea Arena regeneration projects.
The commission involves five separate but interrelated lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Reviewing The Kingsway-Orchard Street Complementary Area strategy for The Kingsway
II.2.2) Additional CPV code(s)
71220000
71410000
71240000
71400000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
LOT 1 - Reviewing The Kingsway-Orchard Street Complementary Area strategy for The Kingsway (identified in the Swansea City Area Regeneration Framework (SCARF) which provides the development blueprint for the wider Swansea Central Area, designated a Strategic Development Area in the Swansea Local Development Plan), with a view to developing an updated action plan for that Complementary Area.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2017
End:
31/07/2018
This contract is subject to renewal: Yes
Description of renewals:
With the option to extend for up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Please see PQQ Documents,
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract start date is indicative and subject to change.
Lot No: 2
II.2.1) Title
Reviewing the Outline Design and Delivery of The Kingsway Employment Hub Building Design and Progression to RIBA Stage 4
II.2.2) Additional CPV code(s)
71221000
71220000
71242000
71320000
71321000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea, Wales, UK.
II.2.4) Description of the procurement
Reviewing the Outline Design and Delivery of The Kingsway Employment Hub Building Design and Progression to RIBA Stage 4 including preparation and securing relevant regulatory approvals and delivery of the project to practical completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2017
End:
31/07/2018
This contract is subject to renewal: Yes
Description of renewals:
With the option to extend for up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract start date is indicative and subject to change.
Lot No: 3
II.2.1) Title
Reviewing and Developing the Outline Design for the Relocation of the City & County of Swansea Council Offices
II.2.2) Additional CPV code(s)
71220000
79415200
71200000
71221000
71240000
71250000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea, UK, Wales
II.2.4) Description of the procurement
Reviewing and Developing the Outline Design for the Relocation of the City & County of Swansea Council Offices to the former Oxford Street School Site to RIBA Stage 4 including preparation and securing relevant regulatory approvals and delivery of the project to practical completion.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2017
End:
31/07/2018
This contract is subject to renewal: Yes
Description of renewals:
With the option to extend for up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract start dates are indicative and subject to change.
Lot No: 4
II.2.1) Title
Reviewing Strategic Car Parking Arrangements within The Kingsway Regeneration Area
II.2.2) Additional CPV code(s)
63712400
98351100
71220000
71322500
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea, UK, Wales
II.2.4) Description of the procurement
Reviewing Strategic Car Parking Arrangements within The Kingsway Regeneration Area. In light of Lot 1, 2 and 3 and developing an action plan to present an effective City Centre Sustainable Travel Plan to meet parking demands within the City Centre (e.g. peripheral car parking solutions), encouragement of public transport use (including park and ride) and promotion of active travel.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2017
End:
31/07/2018
This contract is subject to renewal: Yes
Description of renewals:
With the option to extend for up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract start date is indicative and subject to change.
Lot No: 5
II.2.1) Title
Digital Infrastructure
II.2.2) Additional CPV code(s)
71316000
32510000
32524000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea, Wales, UK.
II.2.4) Description of the procurement
Digital Infrastructure – to deliver telecoms advice and recommendations - encompassing fibre connectivity through to wireless infrastructure - within the proposed Digital Village concept as part of the City Centre’s renewal. There is also a requirement to advise the client on options to achieve an extensive roll-out of wi-fi in new and existing spaces both within and around The Kingsway and elsewhere with minimum impact on the streetscene, via 3rd party providers
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2017
End:
31/07/2018
This contract is subject to renewal: Yes
Description of renewals:
With the option to extend for up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract start date is indicate and subject to change.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see PQQ Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see PQQ Documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/10/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/10/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 011 2470 / Fax: 020 7080 0480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70649
(WA Ref:70649)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
City and County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City and County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
VI.5) Date of dispatch of this notice
01/09/2017