CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Roofing Works to Sheltered Complexes Glyn Derw and Y Glyn

2.2

Description of the goods or services required

Caerphilly County Borough Council are seeking tender bids from roofing specialists to undertake roofing works in sheltered housing complexes in Caerphilly and Ystrad Mynach.

The contract is split into two separate lots as follows:

Lot 1 - Glyn Derw Sheltered Housing Complex

Lot 2 - Y Glyn Sheltered Housing Complex

Tenderers are able to bid for one or both of the above lots, there is no restriction on the number of lots a single company can win. Further information regarding this tender opportunity can be found in the invitation to tender documents and associated appendices in the Proactis Portal e-tendering system.

Tenderers are required to be SSIP and Constructionline accredited, proof of the accreditations are required to be provided in the 'Questions' tab of the Proactis Portal e-tendering system.

For the avoidance of doubt tenderers must purchase all Key Components from the Council’s nominated Supply Partner (Robert Price), a list of Key Components can be found in the 'Request Documents' in the e-tendering systems.

All clarifications related to this project are required to be submitted via the Proactis Portal e-tendering system, the deadline for clarifications is Tuesday 19 September 2017 at 12:00noon.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=70740.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

This contract is for a period of 16 weeks.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers are required to complete and submit the health and safety questionnsaire which can be found in the 'Questions' tab of the Proactis Portal e-tendering system. Bidders are also required to provide evidence that they hold Employers and Public Liability Insurance cover (Minimum £5,000,000.00 per policy).

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS1588/17/JT

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

CY - Cymraeg

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

(WA Ref:70740)

5.2

Additional Documentation

5.3

Publication date of this notice