Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: olearm@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Extra Care Service
Reference number: CCBC/PS1572/17/MO
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of extra care services for older people.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85300000
85310000
85311000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly
II.2.4) Description of the procurement
The purpose of this service is to enable older people who are in need of housing, care, and support to maintain their independence, minimising the necessity for residential/nursing care.
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2017
End:
30/11/2021
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
The award procedure will be conducted utilising the Most Economical Advantageous Tender (MEAT) criteria in terms of the following:
Price 20%
Note 1: All price submissions will be scored with lowest price achieving highest score.
Note 2 Qualified bids will not be accepted.
Quality 80%
The quality aspect will be divided into categories consisting of:
Specification Response (Award) 30%
Presentation 10%
Project Panel Interview 25%
Service User Panel Interview 15%
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/10/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This project will be an electronic tender via Caerphilly County Borough Councils e-tendering system Proactis Plaza.
https://supplierlive.proactisp2p.com/Account/Login
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the
instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that
appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to
your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like
to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant
opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box
to denote you have read and understood the terms and that you agree to abide by them. If you do not agree
you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to
the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in
length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will
enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the
blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the
applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the
opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation
drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any
questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact Natasha Ford. 01443 863075; fordn@caerphilly.gov.uk or the
procurement team on 01443 863161.
Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.
(WA Ref:69039)
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
15/09/2017