CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of a Highways Structure Software Application Solution

2.2

Description of the goods or services required

Caerphilly County Borough Council's Engineering Projects and Highways Operations Group are seeking suitable suppliers to provide a software system solution for the management of its Highways Structures.

The integrated solution required must be capable of managing the Council's highway structures functions and integrate with the current corporate solutions. Furthermore the solution must be able to provide a suitable platform for mobile working.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=71478.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The System must be an integrated solution to manage highway structures functions that will integrate with current corporate solutions and provide a mobile platform working across all modules.

The timescales for this project are critical and Project implementation will begin in November 2017 and be completed by the end of December 2017.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The General Conditions the system must adhere to are as follows

- The solution must have integrated modules that utilise common functions such as structure location, mapping system and mobile solution.

- All Historic records are to be exported from the current systems and imported into new integrated system prior to implementation by supplier.

- The Mapping system is to be fully customisable allowing users to specify individual map views. The system must use the Authority’s background mapping data and allow themes to be imported from and exported to the corporate mapping solution.

- The solution must have a Mobile solution to record details on site, record inspection results and update records and to take photographs and relate to records.

- Mobile devices are not to be supplied and supported by the supplier but software is.

- The system must have the ability to manage all types of incoming enquiries including the functionality to scan and attach various items of correspondence or media, such as photographs, emails, videos, scans etc to individual records.

- Must have the ability to perform in house upgrades to system

The Solution must also comply with all of the Essential functionality criteria stated within the tender documentation.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/EQ1462/17/RJ

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the Register Now button at the bottom of the window

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click Register

5. You will then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your User Name (User ID) and password. You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the Requests from Buyers command in the Opportunities area. This will take you to the list of current opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the Items tab and the Documents tab as there will be information relating to the project held here.

14. You can now either Create a Response to, or Decline this opportunity.

(WA Ref:71478)

5.2

Additional Documentation

5.3

Publication date of this notice