CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Fire Risk Assessments for Stations and premises

2.2

Description of the goods or services required

The successful tender will be able to deliver the following services

1. Fire Risk Assessments for all staffed transport premises and facilities across the network carried out annually.

2. We require each of the stations that is listed with appendix 1 to have an asset audit. This must provide us with the types and number of equipment. Please note this must be maintained and kept up to date and given to the Contracts at the end of the contract.

3. Annual inspections, maintenance and where necessary replacement of fire equipment such as fire extinguishers, fire blankets etc required at each of the assessed premises

4. As requested by Transport for Wales Rail Services nominated contact provide a consultancy service that supplies competent guidance and written advice on all aspects of fire precautions in respect of any work being undertaken by the company including for all aspects of fire risk and assessment during stages of any new building construction or occupation. Advice includes but is not limited to

 fire-detection and warning systems

 firefighting equipment and facilities

 guidance on escape routes

 emergency escape lighting

 signs and notices

 recording, planning, informing, instructing and training

 Quality assurance of fire-protection equipment and installation

 Dangerous Substances and Explosive Atmosphere Regulations,

 Storage of Flammable Liquids in Containers

 Other fire risks and preventative measures

5. Provide and necessary advice and support in any dealings with relevant enforcing authorities, Network Rail etc

6. Fire Risk assessment reports to be received by Transport for Wales Rail services within no more than 10 days of the date of assessment.

7. Prepare a Defects List for each premises;

8. Replace parts and recharge FFE following consent, and sign off on defects list, by the contracts Manager.

9. Remove and dispose of redundant FFE when required.

10. Install and commission new FFE.

11. Callout during normal working hours to repair defects identified by Contracts Management Inspections.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95423.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Whilst this ITT encourages potential Tenderers to submit a response, there are minimum criteria that need to be met in order to be considered as a potential Tenderer to KAO. If you are unable to satisfy the criteria set out below then it is unlikely that your submission to this ITT will meet the requirements for any potential business award.

Tenderers must be able to demonstrate:

• A scalable solution to manage peaks and troughs in the workload

• Previous experience in management of railway assets

• That you hold recognised accreditations for: Quality Management System (ISO9001:2015 or EFQM); Environmental Management System (ISO14001:2015); and Safety Management System (OHSAS 18001 / ISO 45001:2018) (scope all operations not just head office)

• Full RISQS accreditation and audit – to be considered, this accreditation must be in place by the deadline date for the return of the RFP response to KAO. (https://www.risqs.org)

• That you shall use reasonable endeavours to minimise the impact of waste through implementing a plan that deals with waste in the following descending order of priority:

 prevention of waste;

 minimisation of waste;

 re-use of waste;

 recycling of waste; and

 disposal of waste,

• That you will sign up to and comply with the Welsh Government’s Code of Practice for Ethical Employment in Supply Chains; and

• That you will comply with both the letter and the spirit of all relevant legislation, including but not limited to: objectives of the Environment (Wales) Act 2016, Active Travel (Wales) Act 2013 and Modern Slavery Act 2015.

• Adhere to Network Rail Group Standards. (https://www.rssb.co.uk/railway-group-standards)

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ENQ0063

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Immediate Response Requirements

NOTE : THIS ITEM REQUIRES YOUR IMMEDIATE ATTENTION PRIOR TO COMPILING YOUR FULL RESPONSE TO THIS ITT.

Once you have decided whether to respond to this ITT, you MUST acknowledge the following matters in writing within 7 days of this publication, failure to respond within the time frame may exclude you form the process. This must be emailed to leanne.millard@tfwrail.wales / Primary Contact

(WA Ref:95423)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to the ITT

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice