CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework Agreement for the Supply and Installation of Passenger Lifts in Caerphilly CBC

2.2

Description of the goods or services required

Caerphilly County Borough Council (the Council) is seeking to establish a framework agreement for the Supply and Installation of Passenger Lifts to support Occupiers and Visitors needs in various buildings throughout the Borough.

The initial requirement under this framework agreement is for a passenger lift to be installed in Tredegar Court Sheltered Housing Complex which is located in Crosskeys. The specification for this work can be found in the ‘Request Documents’ tab of the Proactis Portal e-tendering system.

Bidders shall note that the evaluation methodology for this framework agreement will be based on the priced bids submitted for the initial works required in Tredegar Court Sheltered Housing Complex. The exact volume of work to be undertaken through this framework agreement is currently unknown and dependent on the Council's user requirements. The Council intends to award two (2) suppliers onto the framework agreement ranked in first (Primary Contractor) and second position (Secondary Contractor). When the Council has a requirement to use the framework, the methodology for awarding work in al instances will include the Primary Contractor being offered the work first. If they are unable to fulfil the order then the Secondary Contractor will be offered the opportunity of undertaking the work.

Bidders must note that the Council does not bind themselves to purchase any fixed quantity of goods or any goods at all throughout the framework agreement duration, after the initial requirement has been met.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95050.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The framework will be for a period of twelve(12) months with an option to extend for a further period of up to twelve(12) months.

The tender will be evaluated based on the Lowest Cost to Specification scoring methodology. The total cost for the initial lift requirement will be utilised to form the basis of the evaluation and as part of that requirement bidders are required to complete a schedule of rates breaking down the total cost of the supply and installation of the passenger lift. These costs will then be used for any future requirements and it is important that the bidders Schedule of Rates prices reflects the time the framework agreement is open.

The Council requires a 12 month warranty to be provided on any new lifts installed under this framework agreement and all support and maintenance shall be undertaken within that the 12 month warranty period.

Bidders shall note that the Council has their own Servicing and Maintenance Contract in place and after the 12 month warranty has expired any lift(s) installed from this framework agreement will then form part of the Council's support and maintenance contract.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers are required to hold the following qualifications:

- NICEIC or equivalent

- Non Licenced (CAT B) Abestos training by a UKATA or IATP accredited body.

- SSIP and Constructionline Accredited

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS1860/19/JT

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

(WA Ref:95050)

5.2

Additional Documentation

5.3

Publication date of this notice