Summary

OCID:: ocds-kuma6s-103788
Published by:: Chwarae Teg
Authority ID:: AA0901
Publication date:: 03 September 2020
Deadline date:: -
Notice type:: Speculative Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Chwarae Teg currently have a Learning Management System (Moodle) contract in place and is due to expire end of December 2020. Consequently, Chwarae Teg are required to undertake a procurement exercise to contract with a provider for ongoing hosting, support, maintenance and development for the Learning Management System (LMS). The anticipated period of the contract award will be 30 months, commencing 1st January 2021 through to 31st June 2023. The LMS is our main tool for capturing and managing the training records of our participants and employees. Chwarae Teg wish to continue to use Moodle as our main LMS operating system incorporating web conferencing software (currently Big Blue Button (BBB) to facilitate virtual classroom delivery. Objectives: • Development and implementation of our LMS to support expansion of our virtual delivery and online offer to clients and internal staff. • Advice and guidance around appropriate solutions to ensure our platform continues to keep pace and expand in line with organisational objectives. • A programme of upgrading that ensures full functionality of the platform in order to meet client and organisational objectives • Reporting mechanisms to inform users and staff. • Continuous improvement

Full notice text

Speculative Notice – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Chwarae Teg
Postal Address: 1st Floor Anchor Court, Keen Road,
Town: Cardiff	Postal Code: CF24 5JW	Country: UK
For the attention of: Julie Stenlake	Telephone: +44 2920462745
E-Mail:	Fax:
Internet Address (URL): http://www.cteg.org.uk

1.2 Address from which further information may be obtained

Official Name: Chwarae Teg
Postal Address: 1st Floor Anchor Court, Keen Road,
Town: Cardiff	Postal Code: CF24 5JW	Country: UK
For the attention of:	Telephone: +44 2920462745
E-Mail:	Fax:
Internet Address (URL): http://www.cteg.org.uk

2 Contract Details

2.1 Title

Support, Maintenance and Development of Learning Management System

2.2 Description of the goods or services required

Chwarae Teg currently have a Learning Management System (Moodle) contract in place and is due to expire end of December 2020.

Consequently, Chwarae Teg are required to undertake a procurement exercise to contract with a provider for ongoing hosting, support, maintenance and development for the Learning Management System (LMS).

The anticipated period of the contract award will be 30 months, commencing 1st January 2021 through to 31st June 2023.

The LMS is our main tool for capturing and managing the training records of our participants and employees.

Chwarae Teg wish to continue to use Moodle as our main LMS operating system incorporating web conferencing software (currently Big Blue Button (BBB) to facilitate virtual classroom delivery.

Objectives:

• Development and implementation of our LMS to support expansion of our virtual delivery and online offer to clients and internal staff.

• Advice and guidance around appropriate solutions to ensure our platform continues to keep pace and expand in line with organisational objectives.

• A programme of upgrading that ensures full functionality of the platform in order to meet client and organisational objectives

• Reporting mechanisms to inform users and staff.

• Continuous improvement

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103788.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	48000000		Software package and information systems
	48100000		Industry specific software package
	48600000		Database and operating software package
	48700000		Software package utilities
	48800000		Information systems and servers
	48900000		Miscellaneous software package and computer systems
	72000000		IT services: consulting, software development, Internet and support
	72100000		Hardware consultancy services
	72200000		Software programming and consultancy services
	72210000		Programming services of packaged software products
	72220000		Systems and technical consultancy services
	72230000		Custom software development services
	72240000		Systems analysis and programming services
	72250000		System and support services
	72260000		Software-related services
	72300000		Data services
	72320000		Database services
	72321000		Added-value database services
	72322000		Data management services
	72330000		Content or data standardization and classification services
	72500000		Computer-related services
	72510000		Computer-related management services
	72540000		Computer upgrade services
	72590000		Computer-related professional services
	72600000		Computer support and consultancy services
	72610000		Computer support services
	72611000		Technical computer support services

b) Delivery Location/Area

	Code		Location
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

3 Administrative Information

3.1 Reference number attributed to the notice by the contracting authority

AN2032

3.2 Estimated Start of the Award Procedure

01-01-2021

4 Other Information

4.1 Additional Information

This is not an Invitation to Tender and we will not accept any proposals offered in response to this PIN.

(WA Ref:103788)

Relates to the following project/programme financed by EU Community Funds: Agile Nation 2

4.2 Download Additional Documentation

The following additional documents relating to this notice are available from the site:

RFI Support, Maintenance & Development of LMS

Appendix 1 - Outline LMS tab Structure and Purpose July 2020

Appendix 2 - Non-Disclosure Agreement

4.3 Publication date of this notice

03-09-2020

SF 52

Coding

Commodity categories

ID	Title	Parent category
72321000	Added-value database services	Database services
72600000	Computer support and consultancy services	IT services: consulting, software development, Internet and support
72610000	Computer support services	Computer support and consultancy services
72540000	Computer upgrade services	Computer-related services
72510000	Computer-related management services	Computer-related services
72590000	Computer-related professional services	Computer-related services
72500000	Computer-related services	IT services: consulting, software development, Internet and support
72330000	Content or data standardization and classification services	Data services
72230000	Custom software development services	Software programming and consultancy services
72322000	Data management services	Database services
72300000	Data services	IT services: consulting, software development, Internet and support
48600000	Database and operating software package	Software package and information systems
72320000	Database services	Data services
72100000	Hardware consultancy services	IT services: consulting, software development, Internet and support
48100000	Industry specific software package	Software package and information systems
48800000	Information systems and servers	Software package and information systems
72000000	IT services: consulting, software development, Internet and support	Computer and Related Services
48900000	Miscellaneous software package and computer systems	Software package and information systems
72210000	Programming services of packaged software products	Software programming and consultancy services
48000000	Software package and information systems	Computer and Related Services
48700000	Software package utilities	Software package and information systems
72200000	Software programming and consultancy services	IT services: consulting, software development, Internet and support
72260000	Software-related services	Software programming and consultancy services
72250000	System and support services	Software programming and consultancy services
72240000	Systems analysis and programming services	Software programming and consultancy services
72220000	Systems and technical consultancy services	Software programming and consultancy services
72611000	Technical computer support services	Computer support services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
SEP343940: Support, Maintenance and Development of Learning Management System Publication date: 03 September 2020 Notice type: Speculative Notice Authority name: Chwarae Teg
NOV351766: Support,Maintenance & Development of Learning Management System-Moodle (Inc Hosting&Virtual Platform Publication date: 17 November 2020 Deadline date: 02 December 2020 00:00 Notice type: Contract Notice Authority name: Chwarae Teg
JAN356620: Support,Maintenance & Development of Learning Management System-Moodle (Inc Hosting&Virtual Platform Publication date: 05 January 2021 Notice type: Contract Award Notice Authority name: Chwarae Teg

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
03/09/2020 11:42	Response Method - Updated Dear Suppliers, This information supersede the previous response method. Please ensure that you send your responses to tenders@chwaraeteg.com.
03/09/2020 15:27	ADDED FILE: Response Method - Update RFI to be submitted to tenders@chwaraeteg.com
15/09/2020 11:43	Opportunity Briefing Dear Suppliers Thank you for your expression of interest in the support, maintenance and development of the Learning Management System. This is a gentle reminder that the closing date to confirm your attendance for the opportunity briefing is Wednesday 23rd September. If there are any queries, please do not hesitate to contact me at tenders@chwaraeteg.com
22/09/2020 14:23	ADDED FILE: Revised Timescales Revised Timescales
22/09/2020 14:24	Revised Timescales Dear Suppliers, Due to limited staff capacity, we have decided to omit the supplier 1-2-1 meetings and instead provide the opportunity briefing with Q&A session at the end (on 13th October - time to be confirmed). Please see attached additional document uploaded for revised dates. If you would like to attend the briefing and Q&A, please email tenders@chwaraeteg.com
06/10/2020 09:17	ADDED FILE: Plugins List of Plugins
06/10/2020 09:21	Questions sent from a supplier via email • Please provide a list of all 36 additional plugins? We require this detail in order to understand what can be supported. - we have uploaded a list of plugins within the 'Additional Documents' section which are able to download for your perusal. • Please provide details of the database type? "Access database" does not provide the detail required. It may be MySQL or an equivalent. Please confirm? - Our previous answer still applies – this is provided by current contractor and we will need to confirm with them - I have emailed and will need to await a response, this will be covered as part of the presentation. • Please also confirm the requirement to move to a new host, away from Pembrokeshire College? - Subject to successful tender process this would be required.
06/10/2020 10:40	Database Type The Moodle uses MySql – current provider uses MS Access to create the import files.
07/10/2020 08:11	ADDED FILE: Deadline Extension Revised Timescale

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.