CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Inspection and Testing of Design and Technology Equipment in Schools and Establishments

2.2

Description of the goods or services required

Corporate Health and Safety of Caerphilly County Borough Council, has the requirement for a suitably qualified provider to inspect the Design and Technology (D & T) equipment within secondary schools and other establishments.

The Authority currently has ten (10) maintained schools and three (3) establishments that require an annual inspection of their Design and Technology equipment.

The inspection reports need to highlight an inventory of all relevant equipment and LEV extraction on the school/establishment site.

Inspecting engineers must have relevant accredited qualification and/or experience to service this arrangement. Furthermore the Officers must have experience of working within schools/such establishments, able to supply references of working within a school environment and provide quality guarantees and warranties. Evidence of any accreditations or membership to any professional bodies must be supplied as part of the tender submission.

The procurement process for this arrangement will follow a two-stage, Open Procedure.

Stage One - Selection Stage - shall consist of Pass / Fail questions.

Stage Two - Award Stage - All Service Providers that successfully pass all elements of the selection stage will progress on to the Award Stage. This stage will be evaluated using the Most Economical Advantageous Tender (MEAT) criterion, structured as;

Price 40% / Quality 60%.

Full details can be found in the ITT.

Total quantity or scope of tender.

All inspections are to be undertaken with the express authorisation and full consultation of each school / establishment involved. Access to the school/establishment shall be arranged through the Site Manager. Full details of the expiry dates for the annual inspections and testing of D&T equipment is detailed within the ITT. Providers must confirm within their tender response that they can meet the timetable of inspection / testing prior to the expiry date.

The estimated total value of the arrangement includes any possible extensions.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=124960.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract period is from the 1 January 2023 – 31 December 2026, with an option to extend for up to a further period of twelve months.

Full details of the tender process can be found in the ITT

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2338/22/EP

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your

interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

(WA Ref:124960)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice