Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: purchasing@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Youth and Play Services Approved List
Reference number: RCT/PSS/R488/22
II.1.2) Main CPV code
85320000
II.1.3) Type of contract
Services
II.1.4) Short description
The procurement process is structured to contain 2 lots. Lot 1 is for Play provision and seeks to appoint play providers capable of delivering play opportunities for CYP aged 5 to 14 years across the county borough. Lot 2 is for Youth provision and seeks to appoint youth providers capable of delivering youth opportunities for CYP aged 11 to 25 years across the county borough . Both opportunities will require providers to deliver freely chosen open access opportunities from various sites across RCT.
The services to be procured under this ITT are applicable to regulations 74-77 under chapter 3 for Social and other specific services known as “Light Touch Regime”. Therefore, the Council is not obliged to comply with the full extent of the Regulations, only those parts which apply to the Light Touch Regime. This process will operate as an 'Approved List' that will quality assure providers. In order to obtain a position on the 'Approved List' providers will need to pass a questionnaire.
The process will run in 2 Stages:
1st Stage will be open for a reduced period of time to capture as many responses as possible. This will close for evaluation at 12:00 22nd June 2022.
Once Providers have been notified following evaluation, 1st Stage will shut down, and the 2nd Stage will commence. The 2nd Stage will remain open and available for the approved list duration (2 year initial period, and options to extend on an annual basis subject to reviews and funding), allowing new providers to express their interest and apply to join one or both Lots at any time. Unsuccessful Providers will also be given the opportunity to reapply until successful.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
820 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Play Provision
II.2.2) Additional CPV code(s)
85312110
II.2.3) Place of performance
NUTS code:
UKL15
II.2.4) Description of the procurement
Rhondda Cynon Taf CBC are seeking to appoint a range of play providers to deliver play opportunities for Children and Young People (CYP) aged 5 to 14 years across the county borough. Providers will deliver freely chosen open access play opportunities from various sites across RCT.
Our vision is that all children and young people should be able to: have fun; enjoy their childhood and youth; pursue learning; and develop life skills through participating in a range of high quality play, leisure, sporting and cultural opportunities, thus ensuring we meet the interest and needs of each individual child or young person.
The Council continues to work collaboratively with partners from across all service areas of the Council, as well as third sector and national organisations.
We endeavour to ensure that Welsh medium play opportunities are given the same priority as English medium provision.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Youth Provision
II.2.2) Additional CPV code(s)
80310000
II.2.3) Place of performance
NUTS code:
UKL15
II.2.4) Description of the procurement
Rhondda Cynon Taf CBC are seeking to appoint a range of youth providers to deliver youth opportunities for Children and Young People (CYP) aged 11 to 25 years across the county borough. Providers will deliver freely chosen open access opportunities from various sites across RCT.
Our vision is that all children and young people should be able to: have fun; enjoy their childhood and youth; pursue learning; and develop life skills through participating in a range of high quality play, leisure, sporting and cultural opportunities, thus ensuring we meet the interest and needs of each individual child or young person.
The Council continues to work collaboratively with partners from across all service areas of the Council, as well as third sector and national organisations.
We endeavour to ensure that Welsh medium Youth opportunities are given the same priority as English medium provision.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
All providers that pass the qualification questionnaire will obtain a place on the approved list
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 022-120806
Section V: Award of contract
Lot No: 1
Title: Play Provision
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2022
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Blaenllechau Youth Project
The Welfare Hall, r/o 17-21 Long Row
Blaenllechau Ferndale RCT
CF434NP
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Clwb Y Ddraig CYF
187 Nantgarw Road
Caerphilly
Cf831an
UK
NUTS: UKK43
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Cwmparc Community Association
Parc Hall, Park Road
Treorchy
CF426LD
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Gilfach Goch Community Association
Gilfach Goch Community & Recreation Centre, Cambrian Avenue, Gilfach Goch
Porth
CF398TG
UK
NUTS: UKL15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Llanharan Community Development Project
Llanharan Drop-in Centre, 23A Bridgend Road Llanharan
Pontyclun
CF729RD
UK
NUTS: UKL15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Valleys Kids
1 Cross Street, Penygraig
Tonypandy
CF401LD
UK
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hirwaun YMCA
Manchester Place, Hirwaun
Aberdare
CF449RB
UK
Telephone: +44 7960601892
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Tonyrefail Play Partnership
Heol Tyllwyd, Tonyrefail
Porth
CF398LW
UK
Telephone: +44 7977543414
NUTS: UKL15
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Youth Provision
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Cwmparc Community Association
Parc Hall, Park Road
Treorchy
CF426LD
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Gilfach Goch Community Association
Gilfach Goch Community & Recreation Centre, Cambrian Avenue, Gilfach Goch
Porth
CF398TG
UK
NUTS: UKL15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Llanharan Community Development Project
Llanharan Drop-in Centre, 23A Bridgend Road Llanharan
Pontyclun
CF729RD
UK
NUTS: UKL15
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Rhondda Sea Cadets
Llwynypia Road
Tonypandy
CF402JQ
UK
NUTS: UKL14
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Valleys Kids
1 Cross Street, Penygraig
Tonypandy
CF401LD
UK
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hirwaun YMCA
Manchester Place, Hirwaun
Aberdare
CF449RB
UK
Telephone: +44 7960601892
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 220 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:123707)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/09/2022