Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Andrew Gooding
Telephone: +44 1443863060
E-mail: GoodiA@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of CCTV Services to Caerphilly County Borough Council
Reference number: CCBC/PS2120/21/AG
II.1.2) Main CPV code
92222000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council sought suitably qualified organisations in the set up of a framework agreement for the provision of CCTV Services to Caerphilly CBC and in accordance with the framework Specification, Pricing Schedule, and Terms and Conditions of Contract.
The Framework Agreement consists of six (6) lots as detailed below and bidders could apply for one, more or all of the Lots available.
The Lots will be as follows:-
LOT 1 – Supply and installation of CCTV Equipment to Parks and Open Spaces
LOT 2 – Supply and installation of CCTV Equipment to Council owned Buildings
LOT 3 - Maintenance and Servicing to the CCTV Control Room and Digital and Analogue Cameras connected to the site.
LOT 4 - Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments
LOT 5 – Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations
LOT 6 - Purchase of Wireless CCTV Equipment
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 382 951.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Supply and installation of CCTV Equipment to Parks and Open Spaces
II.2.2) Additional CPV code(s)
32234000
32235000
92222000
32231000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Supply and installation of CCTV Equipment to Parks and Open Spaces
This Lot will have a maximum of six providers who will be required to quote for work on a mini competition basis
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Further options for additional purchases will available via mini competition under the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply and installation of CCTV Equipment to Council owned Establishments
II.2.2) Additional CPV code(s)
32231000
32234000
32235000
92222000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Supply and installation of CCTV Equipment to Council owned Establishments
This Lot will have a maximum of six providers who will be required to quote for work on a mini competition basis
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Further options for additional purchases will available via mini competition under the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
II.2.2) Additional CPV code(s)
32231000
32234000
32235000
92222000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Further options for additional purchases will available via the framework via pre-established costs from the tender process.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3)
II.2.2) Additional CPV code(s)
92222000
32235000
32234000
32231000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3)
This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Further options for additional purchases will available via the framework via pre-established costs from the tender process.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required
II.2.2) Additional CPV code(s)
92222000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required.
This Lot will have a single provider who will be required to provide detailed specifications and recommendations
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Further options for additional purchases will available via the framework via pre-established costs from the tender process.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Purchase of Wireless CCTV Equipment
II.2.2) Additional CPV code(s)
92222000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County
II.2.4) Description of the procurement
The purchase of Redeployable Dome Cameras that are suitable for temporary, mobile or semi-permanent applications
(A)NPR and Redeployable CCTV cameras linked via 4G or WiFi
Various standard of camera (2mp / 4mp etc)
The list above is not exclusive or exhaustive and the council may require other goods or services related to Wireless CCTV Cameras. These shall be requested on an adhoc basis and additional purchases will be available via the framework via pre-established costs from the tender process or mini competition.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Further options for additional purchases will available via the framework via pre-established costs from the tender process or mini competition.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-016295
Section V: Award of contract
Lot No: 1
Title: Supply and installation of CCTV Equipment to Parks and Open Spaces
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/10/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
PROTECTORCOMMS LTD
PROTECTORCOMMS LTD, Unit C2/C3 De Clare House 4 Sir Alfred Owen Way
CAERPHILLY
CF838DW
UK
Telephone: +44 2920882833
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Limited
Openview House, Chesham Close
Romford
RM77PJ
UK
Telephone: +44 8450719110
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shield Fire and Security Ltd
Tremorfa Industrial Estate, 11 Martins Road
Cardiff
CF245SD
UK
Telephone: +44 1174286970
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CDS Systems
Penbwch Isaf Farm, Penycoedcae Road, Penycoedcae
Pontypridd
CF371PU
UK
Telephone: +44 7891318859
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
IDS Security Systems Ltd
Moy Road Industrial Estate, Taffs Well
Cardiff
CF157QR
UK
Telephone: +44 2920753251
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Supply and installation of CCTV Equipment to Council owned Establishments
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/10/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
PROTECTORCOMMS LTD
PROTECTORCOMMS LTD, Unit C2/C3 De Clare House 4 Sir Alfred Owen Way
CAERPHILLY
CF838DW
UK
Telephone: +44 2920882833
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Limited
Openview House, Chesham Close
Romford
RM77PJ
UK
Telephone: +44 8450719110
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shield Fire and Security Ltd
Tremorfa Industrial Estate, 11 Martins Road
Cardiff
CF245SD
UK
Telephone: +44 1174286970
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CDS Systems
Penbwch Isaf Farm, Penycoedcae Road, Penycoedcae
Pontypridd
CF371PU
UK
Telephone: +44 7891318859
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
IDS Security Systems Ltd
Moy Road Industrial Estate, Taffs Well
Cardiff
CF157QR
UK
Telephone: +44 2920753251
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/10/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Limited
Openview House, Chesham Close
Romford
RM77PJ
UK
Telephone: +44 8450719110
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shield Fire and Security Ltd
Tremorfa Industrial Estate, 11 Martins Road
Cardiff
CF245SD
UK
Telephone: +44 1174286970
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CDS Systems
Penbwch Isaf Farm, Penycoedcae Road, Penycoedcae
Pontypridd
CF371PU
UK
Telephone: +44 7891318859
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/10/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
PROTECTORCOMMS LTD
PROTECTORCOMMS LTD, Unit C2/C3 De Clare House 4 Sir Alfred Owen Way
CAERPHILLY
CF838DW
UK
Telephone: +44 2920882833
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Limited
Openview House, Chesham Close
Romford
RM77PJ
UK
Telephone: +44 8450719110
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shield Fire and Security Ltd
Tremorfa Industrial Estate, 11 Martins Road
Cardiff
CF245SD
UK
Telephone: +44 1174286970
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CDS Systems
Penbwch Isaf Farm, Penycoedcae Road, Penycoedcae
Pontypridd
CF371PU
UK
Telephone: +44 7891318859
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
IDS Security Systems Ltd
Moy Road Industrial Estate, Taffs Well
Cardiff
CF157QR
UK
Telephone: +44 2920753251
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/10/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Shield Fire and Security Ltd
Tremorfa Industrial Estate, 11 Martins Road
Cardiff
CF245SD
UK
Telephone: +44 1174286970
NUTS: UKL22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Purchase of Wireless CCTV Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/10/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Limited
Openview House, Chesham Close
Romford
RM77PJ
UK
Telephone: +44 8450719110
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shield Fire and Security Ltd
Tremorfa Industrial Estate, 11 Martins Road
Cardiff
CF245SD
UK
Telephone: +44 1174286970
NUTS: UKL22
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CDS Systems
Penbwch Isaf Farm, Penycoedcae Road, Penycoedcae
Pontypridd
CF371PU
UK
Telephone: +44 7891318859
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This notice is to inform the market of the contract award
(WA Ref:134782)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Court of Justice
London
WC2A 2LL
UK
Telephone: +44 2079477501
Fax: +44 2079477501
VI.5) Date of dispatch of this notice
14/09/2023