Student Record System

Procurement reference

ITT/25/25

Procurement description

The university wishes to undertake pre-market engagement for the future procurement of new student record system (SRS).

Main category

Goods

Delivery regions

• UKL2 - East Wales

Total value (estimated)

1200000 GBP Excluding VAT

1440000 GBP Including VAT

Contract dates (estimated)

01 July 2028, 00:00AM to 30 June 2033, 23:59PM

Extension end date (if all the extensions are used): 09 July 2036

Cardiff Metropolitan University

Is the total value above threshold?

Above threshold

CPV classifications

• 48190000 - Educational software package

Delivery regions

• UKL2 - East Wales

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 July 2028, 00:00AM

Contract end date (estimated)

30 June 2033, 23:59PM

Extension end date (estimated)

09 July 2036, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Documentation for this PME is available on the university's e-tender platform Intend at the link below

https://in-tendhost.co.uk/cardiffmet/aspx/Home

Please register on this site, which is free of charge and access the SRS project tender. This is available in Tenders, Forthcoming or Current, please Express and Interest and access the PME document and questionnaire.

The PME is in the form of two stages, stage 1 a brief questionnaire, with a return deadline of 09:00 hours on the 1st October 2025 followed by virtual one to one sessions with a maximum number of 5 suppliers. The one to one sessions will be held week commencing the 6th October. More information is available in the PME documentation available in Intend.

Due date

01 October 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

24 November 2025