Period Dignity Products Framework

Procurement description

Carmarthenshire County Council are looking to establish a framework to deliver its Period Dignity Programme to communities and schools across the region. The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in Carmarthenshire local authority area in the most practical and dignified way possible. The framework will cover the supply and distribution of period products for community and school settings. It will also cover a Period Dignity Home Pack service within secondary schools. This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding.

In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.

Main category

Goods

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

560000 GBP to 560000GBP

Contract dates (estimated)

12 November 2025, 00:00AM to 11 November 2026, 23:59PM

Extension end date (if all the extensions are used): 11 November 2029

Is a framework being established?

Yes

Carmarthenshire County Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Type of framework

Closed

Maximum number of suppliers

2

Award method when using the framework

Without reopening competition

Framework operation description

As per the Invitation to Tender

Description

The Council wishes to commission a Supplier/s to supply and deliver Period Dignity products to its 12 secondary schools. For Lot 1 (Supply and Distribution of Period Products), the Contract shall commence on 1 April 2026 (‘the Commencement Date’). The first drawdown under this Contract shall be required during the first week of May 2026.

CPV classifications

• 33700000 - Personal care products

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

200000 GBP Excluding VAT

240000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

12 November 2025, 00:00AM

Contract end date (estimated)

11 November 2026, 23:59PM

Extension end date (estimated)

11 November 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.

Does the lot include options?

Yes

Description of options

The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Description of how multiple lots may be awarded

Tenders may be submitted for one or both Lots. Where more than one Lot may be awarded to the same Tenderer, the Council reserves the right to award contracts combining both Lots. Tenderers must ensure that they have the capacity to deliver should they select more than one Lot.

Participation

Award criteria

Description

The Council is seeking a supplier to provide a secure online platform which will allow the parent and/or guardian (on behalf of the young person) to be able to select the items they require and have it delivered discreetly to their home. For Lot 2 (Home Packs Delivery Service), the Contract shall commence on 14 November 2025 ('the Commencement Date'). The platform shall be fully ready for issuance to secondary schools by the first week of January 2026.

CPV classifications

• 33700000 - Personal care products

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

360000 GBP Excluding VAT

432000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

12 November 2025, 00:00AM

Contract end date (estimated)

11 November 2026, 23:59PM

Extension end date (estimated)

11 November 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.

Does the lot include options?

Yes

Description of options

The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Description of how multiple lots may be awarded

Tenders may be submitted for one or both Lots. Where more than one Lot may be awarded to the same Tenderer, the Council reserves the right to award contracts combining both Lots. Tenderers must ensure that they have the capacity to deliver should they select more than one Lot.

Participation

Award criteria

Payment terms

As per the Invitation to Tender

Description of risks to contract performance

As per the Invitation to Tender

Tender submission deadline

21 October 2025, 14:00PM

Enquiry deadline

17 October 2025, 14:00PM

Date of award of contract

29 October 2025, 23:59PM

Submission address and any special instructions

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60107 As this is an Open procedure, Tenderers must ensure that all PQQ and Lot Specific ITT questions are fully responded to. The following PQQ Project codes may further assist you in locating the opportunities: PQQ Code: pqq_33725 Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant PQQ or ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - email: help@bravosolution.co.uk - Phone: 0800 368 4850/ Fax: 020 7080 0480 Tenders or Requests to Participate must be sent to: Official name: www.etenderwales.bravosolution.co.uk Postal Address: Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.Business Wales are available to provide tendering support. Further details of the types of support available from Business Wales can befound on https://businesswales.gov.wales/topics-and-guidance/tendering-and-supply-chain

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

12 November 2025, 23:59PM

Languages that may be used for submission

• English
• Welsh