Print and Signage Framework 2026

Procurement description

The Council wishes to commission Supplier(s) on a framework basis, to supply Print and Promotional Signage Materials and Services. The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

This tender notice is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the Procurement Act 2023.

Please note, a nominal estimated Lot value has been stated to allow this notice to be published.

Tenderers will be given the opportunity to tender for 6 separate lots, as follows:

Lot 1 Digital & Litho Print

Lot 2 Printed Envelopes

Lot 3 Promotional Items

Lot 4 NCR Sets

Lot 5 Vehicle Graphics

Lot 6 Large Format & Signage

Tenderers may submit for one, several or all Lots. Tenderers must ensure that they have the capacity to deliver should they be selected for more than one Lot. The number of suppliers to be appointed to each Lot within this Framework agreement will be limited to a maximum of 8 suppliers per Lot.

Main category

Goods

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

1600000 GBP to 6GBP

Contract dates (estimated)

07 April 2026, 00:00AM to 06 April 2029, 23:59PM

Extension end date (if all the extensions are used): 05 April 2034

Is a framework being established?

Yes

Is this an open framework scheme?

Yes

Carmarthenshire County Council

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Type of framework

Closed

Open framework scheme end date (estimated)

06 April 2034, 23:59PM

Award method when using the framework

With and without reopening competition

Framework operation description

The framework will be managed and operated by the Marketing and Media Section. Further information is available in the tender pack.

Description

Lot 1 to include provision of Business Cards / Flyers / Certificates, Posters / Letterheads /Compliment Slips / Leaflets / Booklets - includes folding and bespoke sizes

CPV classifications

• 79800000 - Printing and related services
• 22000000 - Printed matter and related products

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 April 2026, 00:00AM

Contract end date (estimated)

06 April 2029, 23:59PM

Extension end date (estimated)

05 April 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

Lots can be combined

Participation

Award criteria

Description

Lot 2 includes the provision of printed envelopes C5 / C4 / DL Size, with printed Insignia

and return address

CPV classifications

• 30199700 - Printed stationery except forms
• 30199710 - Printed envelopes
• 30199711 - Printed window envelopes
• 30199712 - Printed non-window envelopes
• 30199713 - Printed X-ray envelopes

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 April 2026, 00:00AM

Contract end date (estimated)

06 April 2029, 23:59PM

Extension end date (estimated)

05 April 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

Lots can be combined

Participation

Award criteria

Description

This Lot includes Pens / Mugs / Lanyards / Umbrellas

CPV classifications

• 18530000 - Presents and rewards
• 39294000 - Apparatus and equipment designed for demonstrational purposes
• 22462000 - Advertising material
• 22000000 - Printed matter and related products
• 79342200 - Promotional services
• 18222000 - Corporate clothing

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 April 2026, 00:00AM

Contract end date (estimated)

06 April 2029, 23:59PM

Extension end date (estimated)

05 April 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

Lots can be combined

Participation

Participation

Award criteria

Description

This lot includes NCR sets with variable data, sequential numbering and perforation options

CPV classifications

• 22000000 - Printed matter and related products
• 79810000 - Printing services
• 79823000 - Printing and delivery services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 April 2026, 00:00AM

Contract end date (estimated)

06 April 2029, 23:59PM

Extension end date (estimated)

05 April 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

Lots can be combined

Participation

Award criteria

Description

This lot is for vehicle graphics including basic cut vinyl lettering / printed logos / partial wraps / full vehicle wraps

CPV classifications

• 79821000 - Print finishing services
• 22000000 - Printed matter and related products
• 34000000 - Transport equipment and auxiliary products to transportation
• 24500000 - Plastics in primary forms

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 April 2026, 00:00AM

Contract end date (estimated)

06 April 2029, 23:59PM

Extension end date (estimated)

05 April 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

Lots can be combined

Participation

Award criteria

Description

This lot includes Large Format & Signage, banners / exhibition displays / vinyl graphics /internal and external sign panels / post mounted signs / sign trays / built up Letters

CPV classifications

• 34928470 - Signage
• 22900000 - Miscellaneous printed matter
• 22000000 - Printed matter and related products
• 39154000 - Exhibition equipment
• 31523200 - Permanent message signs
• 31523000 - Illuminated signs and nameplates

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

07 April 2026, 00:00AM

Contract end date (estimated)

06 April 2029, 23:59PM

Extension end date (estimated)

05 April 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Open Framework will operate for a maximum term of eight (8) years from the Commencement Date. Following the reopening of the Framework in the third year, the Council reserves the right, at its discretion, to reopen the Framework to admit new suppliers for the remainder of the original eight-year term. Such reopening may occur in circumstances such as when existing suppliers leave the Framework, are unable to meet requirements, responding to market changes or innovations, and encouraging SME participation, or where reopening is deemed necessary to maintain competition and value for money. Any reopening constitutes a renewal of participation for the remaining duration of the original term and does not extend or reset the eight-year limit (in accordance with section 49(2)(c) of the Act).

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

Lots can be combined

Participation

Award criteria

Award criteria

Expression of interest deadline

03 November 2025, 00:00AM

Enquiry deadline

28 October 2025, 00:00AM

Date of award of contract

13 March 2026, 23:59PM

Submission address and any special instructions

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_58768. As this is a competitive flexible procedure, Tenderers must ensure that all PQQ questions are fully responded to. Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant PQQ or ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT/PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the eTendering help desk is available Mon - Fri (8am - 6pm) on: - email: help@bravosolution.co.uk - Phone: 0800 069 8634. Tenders or Requests to Participate must be sent to: Official name: www.etenderwales.bravosolution.co.uk Postal Address: Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.Business Wales are available to provide tendering support and will be offering a live webinar on Friday 10th October 2025. Further details of the types of support available from Business Wales can befound on https://businesswales.gov.wales/topics-and-guidance/tendering-and-supply-chain.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

24 March 2026, 23:59PM

Languages that may be used for submission

• English
• Welsh