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UK7

Provision of an Integrated HR and Payroll System

  • First published: 22 September 2026
  • Last modified: 22 September 2026
  • Version: 1
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  • This file may not be fully accessible.

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06d21a
Published by:
Blaenau Gwent County Borough Council
Authority ID:
AA0278
Publication date:
22 September 2026
Deadline date:
-
Notice type:
UK7
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Following the publication of the required UK5 and UK6 Notices, This UK7 notice is placed on behalf of Blaenau Gwent County Borough Council and Torfaen County Borough Council, together referred to as the Contracting Authorities.

The Contracting Authorities have entered into a joint contract with MHR International UK Limited for the provision, hosting, maintenance, support and ongoing development of the iTrent integrated human resources, payroll and workforce management platform.

The contract includes:

software licensing;

hosted software services;

payroll processing functionality;

workforce management functionality;

recruitment and onboarding modules;

learning and development modules;

employee and manager self-service functionality;

document management functionality;

maintenance and support services;

implementation, migration and configuration services; and

ongoing system development and enhancement services.

The contract supports the delivery of critical human resources, payroll, recruitment, Organisational development, workforce management and associated services across Blaenau Gwent County Borough Council and Torfaen County Borough Council.

The joint arrangement establishes a common platform supporting the Federated Councils’ operating model and the delivery of collaborative services, while maintaining the political, financial and democratic sovereignty of each authority.

Full notice text

Scope

Procurement reference

ECM_BG/T/HRP_2026

Procurement description

Following the publication of the required UK5 and UK6 Notices, This UK7 notice is placed on behalf of Blaenau Gwent County Borough Council and Torfaen County Borough Council, together referred to as the Contracting Authorities.

The Contracting Authorities have entered into a joint contract with MHR International UK Limited for the provision, hosting, maintenance, support and ongoing development of the iTrent integrated human resources, payroll and workforce management platform.

The contract includes:

software licensing;

hosted software services;

payroll processing functionality;

workforce management functionality;

recruitment and onboarding modules;

learning and development modules;

employee and manager self-service functionality;

document management functionality;

maintenance and support services;

implementation, migration and configuration services; and

ongoing system development and enhancement services.

The contract supports the delivery of critical human resources, payroll, recruitment, Organisational development, workforce management and associated services across Blaenau Gwent County Borough Council and Torfaen County Borough Council.

The joint arrangement establishes a common platform supporting the Federated Councils’ operating model and the delivery of collaborative services, while maintaining the political, financial and democratic sovereignty of each authority.

Contracting authority

Blaenau Gwent County Borough Council

Identification register:

  • GB-PPON

Address 1: General Offices

Town/City: Ebbw Vale

Postcode: NP23 6DN

Country: United Kingdom

Website: http://www.blaenau-gwent.gov.uk/

Public Procurement Organisation Number: PDMD-4229-TQWR

Contact name: Lee Williams

Email: lee.williams@blaenau-gwent.gov.uk

Telephone: +441495364829

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Torfaen County Borough Council

Identification register:

  • GB-PPON

Address 1: Civic Centre

Town/City: Pontypool

Postcode: NP4 6YB

Country: United Kingdom

Public Procurement Organisation Number: PDNG-5431-HGYV

Contact name: Stephen Chambers

Email: stephen.chambers@torfaen.gov.uk

Telephone: +44 1495 364829

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Supplier

MHR International UK Limited

Identification register:

  • GB-PPON

Address 1: MHR Campus, Mere Way

Town/City: Nottingham

Postcode: NG11 6JS

Country: United Kingdom

Public Procurement Organisation Number: PLVH-3271-VZNN

Email: bidteam@mhrglobal.com

Type:

  • Large

Procedure

Procedure type

Direct award

Description of how these justifications apply

The direct award followed an options appraisal covering amendment of the existing arrangements, separate renewal of the existing contracts, a competitive procurement for an alternative solution and a new joint contractual arrangement with the incumbent supplier. The appraisal concluded that replacing the existing platform would require substantial migration, implementation, retraining and redevelopment activity and would create significant technical, operational and service-continuity risks. The joint contract was considered the most economically advantageous and operationally effective option.

Direct award justification

Single suppliers technical reasons

Trade agreements

Government Procurement Agreement (GPA)

Contract

Provision, hosting, maintenance, support and development of the iTrent HR, payroll and workforce management platform

ID: 1

Is the total value above threshold?

Above threshold

Date the contract will be signed (estimated)

01 September 2026, 00:00AM

Contract dates (estimated)

14 February 2027, 00:00AM to 13 February 2032, 23:59PM

Lots

Divided into 1 lots

Lot number: 1 Status: Complete

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
79631000 Personnel and payroll services Personnel services except placement and supply services

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
23 July 2026
Deadline date:
Notice type:
UK5
Version:
1
Authority name:
Blaenau Gwent County Borough Council
Publication date:
24 July 2026
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Blaenau Gwent County Borough Council
Publication date:
22 September 2026
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Blaenau Gwent County Borough Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.