Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Caledfryn, Smithfield Road
Denbigh
LL16 3RJ
UK
Contact person: Mark Cassidy
Telephone: +44 1824706808
E-mail: mark.cassidy@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Maintenance Contractor Framework
Reference number: WKS1000474REQ
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council’s non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites.
The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades.
The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots :
Lot 1 – Reactive & associated general building works for North Denbighshire.
Lot 2 – Reactive & associated general building works for South Denbighshire
Lot 3 – Reactive & general minor electrical services maintenance works for North Denbighshire.
Lot 4 – Reactive & general minor electrical services maintenance works for South Denbighshire.
Lot 5 – Reactive & general minor mechanical maintenance works for North Denbighshire.
Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire.
The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Reactive & associated general building works for North Denbighshire.
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire County Council
II.2.4) Description of the procurement
Reactive & associated general building works for North Denbighshire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors per Lot.
Lot No: 2
II.2.1) Title
Reactive & associated general building works for South Denbighshire.
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
South Denbighshire
II.2.4) Description of the procurement
Reactive & associated general building works for South Denbighshire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors per Lot.
Lot No: 3
II.2.1) Title
Reactive & general minor electrical services maintenance works for North Denbighshire.
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Denbighshire
II.2.4) Description of the procurement
Reactive & general minor electrical services maintenance works for North Denbighshire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot No: 4
II.2.1) Title
Reactive & general minor electrical services maintenance works for South Denbighshire
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
South Denbighshire
II.2.4) Description of the procurement
Reactive & general minor electrical services maintenance works for South Denbighshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot No: 5
II.2.1) Title
Reactive & general minor mechanical maintenance works for North Denbighshire.
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Denbighshire.
II.2.4) Description of the procurement
Reactive & general minor mechanical maintenance works for North Denbighshire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots
Lot No: 6
II.2.1) Title
Reactive & general minor mechanical maintenance works for South Denbighshire
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
South Denbighshire
II.2.4) Description of the procurement
Reactive & general minor mechanical maintenance works for South Denbighshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/02/2022
Local time: 12:00
Place:
Electronic
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Instructions to register on Proactis portal:
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111425.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As part of this Framework DCC is committed to the delivery of Community Benefits in line with the ‘Value Wales - Community Benefits Guidance’.
With emphasis on the delivery of training, employment opportunities, work experience and the recruitment of the long term economically inactive.
DCC encourage the involvement in Community Initiatives that aid the improvement of Local Community Areas.
(WA Ref:111425)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/01/2022