Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of South Wales
Procurement Manager, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Tina Struebig
Telephone: +44 1443482383
E-mail: tina.struebig@southwales.ac.uk
Fax: +44 1443482384
NUTS: UKL
Internet address(es)
Main address: https://www.southwales.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Installation Services for LED lighting upgrade - Academic buildings
Reference number: 1690
II.1.2) Main CPV code
51000000
II.1.3) Type of contract
Services
II.1.4) Short description
The supply of labour and access equipment to replace all internal lighting in various academic buildings across University of South Wales’ campus’ on a like for like basis in accordance with the specification.
II.1.5) Estimated total value
Value excluding VAT:
298 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
51000000
45310000
45311200
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Treforest, Pontypridd
II.2.4) Description of the procurement
The supply of labour and access equipment to replace all internal lighting in various academic buildings across University of South Wales’ campus’ on a like for like basis in accordance with the specification. Full scope of works is available in the additional documents to this notice.
II.2.5) Award criteria
Criteria below:
Quality criterion: Health & Safety procedures
/ Weighting: 10
Quality criterion: Experience & Knowledge
/ Weighting: 10
Quality criterion: Carbon Reduction Commitment
/ Weighting: 10
Quality criterion: Contractor availability & programme
/ Weighting: 10
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 8
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/06/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/06/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Interested parties must be able to and document in their response:
Fulfill the requirements of the project in full;
Provide the information as requested in the quality assessment criteria;
Meet the programme deadline;
Hold the relevant level of insurance, as stipulated and provide evidence of;
Undertake a site visit in line with current restrictions;
Fully price up the tender as stipulated in the Scope of Works tender breakdown.
Complete the mandatory SPD attached to this notice.
Submissions
Your tender submission must be uploaded to the Sell2Wales portal Postbox.
Your submission must be received by the closing time and date of midday, Friday 18th June 2021.
You should allow adequate time for the loading of your documents so as to ensure receipt as the postbox will electronically close at the deadline time and no further submissions will be accepted.
All queries in relation to the tender should be conducted via the Q&A function attached to this notice. The
deadline for queries is Wednesday 9th June 2021.
Site visits can be arranged by contacting Nick Fletcher, Interim Head of Capital Projects at nicholas.fletcher@southwales.ac.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110570.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits is key to ensuring sustainable development and ensuring that the wider social and economic
issues are taken into account when tendering works, service or supplies contracts. USW utilises the concepts
wherever possible to deliver those benefits and establishing ways of adding more value via the tendering process.
The University is committed to delivering Community Benefits through its sourcing activity.
Community Benefits are a non-Core requirement and will not be evaluated as part of the Tender.
Upon award the successful Bidder(s) will be expected to work with the University to maximise the Community
Benefits delivered through this contract. This will include, but is not limited to:
Securing positive outcomes that would benefit the University and the community they operate within for
example:
- Sponsoring student projects or competitions
- Student placements / internships
- Scholarships
- Guest Speaker slots / lectures
- Community project work
When submitting your tender you will need to submit a plan, separate to the tender proposal, detailing how you
would anticipate delivering any benefits through this contract
(WA Ref:110570)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/05/2021