Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
E-mail: commercialprocurement.fleet@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://npswales.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Hire
Reference number: NPS-FT-0110-21
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
1.4. The purpose of this tender exercise is to appoint a number of Framework Suppliers, each operating under the Framework Agreement, to provide vehicle hire services across a range of vehicle types. The Framework Agreement will cover the provision of hire for Cars, LCVs (under 3.5T GVW) and Specialist Vehicles (over 3.5T GVW) which will be made available to all NPS Customer organisations and will be a “one stop shop” for all Vehicle Hire requirements.
II.1.5) Estimated total value
Value excluding VAT:
40 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cars
II.2.2) Additional CPV code(s)
34110000
34115000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 1 covers the requirement for cars and will cover (but not limited to):
Small compact e.g. Fiesta or Peugeot 208 or equivalent.
Medium estate/hatchback e.g. Focus or Peugeot 308 or equivalent.
Large estate/hatchback e.g. Mondeo, Insignia or equivalent.
MPV (up to 8 passenger seats) e.g. Galaxy, Picasso or equivalent.
Where requested, the Framework Supplier must provide Ultra Low Emission Vehicles (ULEVs).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2021
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
LCVs (below 3.5T GVW)
II.2.2) Additional CPV code(s)
34100000
34130000
34120000
34115200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 2 covers the requirement for LCVs (below 3.5T GVW) and will cover (but not limited to):
Small Van e.g. Citroen Berlingo, Renault Kangoo, or equivalent.
Panel Van (Small, Medium, Large, Extra Large, Dual Cab/Crew, Cab Panel Vans) e.g. Transit, Vivaro or equivalent.
Cube Van (Small, Medium, Large) e.g. Ford Custom, Mitsubishi Canter or equivalent.
Small Pick-Up e.g. Isuzu D-Max Single Cab, Volkswagen Amarok or equivalent.
T-Tippers (Single Cab, Crew Cab, Tail Lift, Caged).
Luton with and without tail lift.
Dropside with and without tail lift.
4x4 with the ability to tow up to 3.5 tonnes laden weight e.g. Discovery, Kuga or equivalent.
Minibus (up to 9 passenger seats).
Minibus (10 – 17 passenger seats).
Where requested, the Framework Supplier must provide Ultra Low Emission Vehicles (ULEVs) where available
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/09/2021
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Specialist Vehicles (above 3.5T GVW)
II.2.2) Additional CPV code(s)
34100000
34140000
34144000
34133000
34133110
34134000
34134200
34142000
34142100
34142300
34144211
16700000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 3 will be split into nine vehicle types, as follows:
- Cargo and haulage vehicles including tractor units and trailers;
- Tippers
- Welfare / Minibuses
- Gulley Emptiers / Jetters
- Sweepers
- Waste Collection Vehicles
- Street Lighting Hoists / Tower Vehicles
- Winter Maintenance Vehicles
- Miscellaneous Vehicles (Hook Loaders, Telehandlers, Tractors, Site Welfare Units etc.)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2021
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Bidders will be required to provide details of their Social Value commitments to be delivered through this Framework Agreement. Bidders will also be required to provide details of their Fair Work practice as per the Fair Work Wales - Report of the Fair Work Commission. Further details are included within the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 40
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-001857
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/07/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/08/2021
Local time: 09:00
Place:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
NPS typically begins the process for renewing a Framework between 6 - 12 months prior to the expiry of the existing agreement.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Within the eTenderWales system, bidders should locate the following ITT: itt_88048 - Vehicle Hire
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111680
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The NPS is committed to a performance and evidence-based approach to Social Value. Based on the National TOMs (Themes, Outcomes and Measures), developed in partnership with the National Social Value Taskforce for Wales (including WLGA and other Public Sector Stakeholders), Bidders are required to propose credible targets against which performance (for the Framework Supplier(s)) will be monitored. Further details are included within the tender documentation.
(WA Ref:111680)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
01/07/2021