Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cyngor Gwynedd Council
Property Unit, Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679327
E-mail: glyncadwaladar@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Property
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mechanical Air Ventilation and Air-con maintenance contract
II.1.2) Main CPV code
71315410
II.1.3) Type of contract
Services
II.1.4) Short description
Gwynedd Council are wishing to establish a contract to carry out a comprehensive inspection and servicing of the following :
Air Conditioning Units
Air Handling Units
Air Extraction Units
Air Cooled Chiller Units
Fire Dampers
Fume Cupboard Testing
To all Buildings as managed by the Property Unit, Gwynedd Council.
This tender will be evaluated on the basis of 70% Price, 20% Technical and 10% Social Value.
The contract will start in February 2022 and will run for 3 years, with the potential for up to an additional 2 years extension option.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42500000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Gwynedd, North Wales
II.2.4) Description of the procurement
See 11.1.4 above
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Any staff working on this contract must possess the following qualifications/accreditations :-
GasSafe.
FGAS City Guilds – Handling Fluorinated Gases and Ozone Depleting Substances 2079-11 or equivilant.
Core Commercial Gas Safety COCN1
Testing and Purging Commercial Pipework TPCP1A
COMCAT1 – Service and Repair of Commercial Kitchen Appliances
COMCAT2 - Service and Repair of Commercial Kitchen Appliances – for Gas Modules
CIGA1 – Commision Service and Repair if Indirect Gas Fired Heating Appliances.
BESA DW172 – Kitchen Ventilation Sysytems
BSEN 14175 – Fume cupboard extraction sysytems
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the relevant documentation included within the tender
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
03/12/2021
Local time: 12:00
Place:
Via E-tenderwales
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years
VI.3) Additional information
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk and click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete. You will shortly receive an email with your unique password (please keep this secure)
2. To express an Interest in the tender :
- Login to the portal with the username/password and click the “Open Access PQQs/ITTs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant ITT to access the content and click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ/ITT into your “My PQQs/ITTs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon–Fri (8am– 6pm) on: - eMail: help@bravosolution.co.uk - Phone: 0800 069 8634
If you have a question regarding the tender itself, please use the messaging facility within the system.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114611
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderers will be required to submit a Social Value proposal via Social Value Portal's website based on a series of measures that they can choose from. Further details are given within the tender attachments on E-tenderwales and a link is included to the portal within the technical section of the tender.
(WA Ref:114611)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/10/2021